HR Administrator

Description:

Location: St Albans
Department: Human Resources
Reporting to: HR Manager/Director
Salary: FTE £25,000 - £30,000 (Depending on experience)
Benefits: 25 days holiday (pro rata), pension, Life Assurance 4x salary
Hours: Full Time / Minimum 30 hours per week, Monday - Friday (office flexitime arrangement in place 8am-6.30pm, core hours 10am-4.30pm)
Main Function of Job: To provide a friendly and approachable daily HR presence and assistance across HR and Training-related administrative processes, ensuring excellent attention to detail and ownership of delivery.

Main Duties:
HR Administration:

Assist with the administration of day-to-day HR operations.
Provide clerical and administrative support to the HR Director and other team members.
Accurately maintain electronic employee records for personnel files and HRIS (PeopleHR).
Assist in completing employee reports for Management Committee, Managers, and Partners.
Keep the process of training administration up to date. Onboarding/Offboarding of Employees:

Draft a variety of contracts relevant to prospective employees.
Process new starters and leavers.
Set up inductions and liaise with relevant Managers and Departments.
Assist and administer exit interviews.
Liaise with the employment reference checking service – Verifile. General Administration:

Produce standard letters/changes to contracts as necessary.
Assist with the compilation of statistical information for annual returns and monthly reports.
Prepare paperwork for the annual appraisal process.
Process and record childcare vouchers for payroll.
Coordinate work experience student placements.
Respond to reference requests for ex-employees.
Assist Marketing with relevant projects over the course of the year.
Support the HR team with other reasonable duties as required.
Keep the HR processes manual updated.
Help manage employee absence by listening to messages and advising relevant managers, departments, and staff of absence.
Assist in ad hoc HR projects as required.
Manage the Benefit portal and Medicash. Reporting:

Arrange payment of annual professional subscriptions for all employees.
Agree charge out rates with the Senior Partner, keep spreadsheets updated, and liaise with finance & managers on revised rates.
Maintain electronic office records, ensuring updated information is readily available, such as maintaining personnel files, sickness records, holiday updates, and letters, adhering to GDPR. Equipment Used:

Strong knowledge of MS Suite software, Outlook, PeopleHR. Qualifications/Education Required:

Minimum education to A level standard.
CIPD level 3 or qualified by experience is ideal. Experience Required:

At least two years of HR administration experience.
Competent administrator with a strong background in HR functions. Aptitudes/Skills Required:

Able to deal confidently and effectively with employees and partners.
Organized, able to multitask, and meet deadlines calmly.
Strong written and oral communication skills.
Hands-on, flexible, and proactive.
Strong IT skills.
'Can do' attitude.
Interest in making a difference in the community through Charity Champion, Wellbeing Champion, and DEI activities. Values and Behaviours: Our values and behaviours are fundamental to our work culture and ethos. We expect all team members to embody these principles in their daily work and interactions