Headteachers PA

Description:

Smile Education are currently recruiting for an experienced PA to the Headteacher to join a welcoming and supportive school. This is a fantastic opportunity for a highly organised, proactive and professional individual to provide essential administrative and personal assistant support to the Headteacher and Deputy Headteachers.

The successful applicant will be responsible for managing senior leaders' diaries, coordinating meetings, preparing agendas and minutes, handling confidential information and acting as the first point of contact on behalf of the Headteacher. The role will also involve supporting HR and recruitment processes, maintaining staff records, coordinating pre-employment checks and ensuring safeguarding and compliance documentation is kept up to date.

Applicants must have previous experience working in a PA, senior administration or school administration role, alongside excellent communication, organisational and IT skills. Experience using Arbor and iTrent would be advantageous.
This is a fantastic opportunity to join a supportive school leadership team in a varied and rewarding role. Salary will be dependent on experience.

Duties and Responsibilities:
Managing the Headteacher's diary, appointments and meeting schedules
Providing administrative support to the Headteacher and Deputy Headteachers
Preparing meeting agendas, papers, briefings and taking accurate minutes
Acting as the first point of contact for the Headteacher, handling enquiries professionally
Managing confidential information and sensitive matters with discretion
Coordinating recruitment, interview arrangements and onboarding processes
Maintaining accurate personnel files and HR records
Completing pre-employment checks, references and DBS documentation
Preparing induction packs and supporting staff induction programmes
Liaising with the Trust People Partner and supporting HR casework
Maintaining the Single Central Record and ensuring safeguarding compliance
Supporting payroll administration and staff absence recording
Raising purchase orders and processing invoices
Maintaining staff information on Arbor, iTrent and other school databases
Producing workforce census information and management reportsThe Ideal Candidate Will:
Have previous experience in a PA, senior administration or school administration role
Demonstrate excellent written and verbal communication skills
Have advanced IT skills and confidence using school management systems
Be highly organised, proactive and able to manage competing priorities
Have the ability to handle confidential and sensitive information appropriately
Possess excellent attention to detail and strong administrative skills
Be confident liaising with senior leaders, staff, parents and external agencies
Have an understanding of HR, recruitment and safeguarding procedures
Be able to work independently and use their initiative
Hold GCSE English and Maths or equivalent qualificationsWhat to Expect from A are looking for applicants with previous experience in a PA, senior administrative or school office role. Experience supporting senior leadership teams, managing confidential HR information and maintaining safeguarding records would be highly advantageous.

Knowledge of Arbor, iTrent and school compliance systems would also be beneficial. A relevant HR or PA/Secretarial qualification would be desirable but is not essential.

Why work with Smile Education?
Smile Education are an agency with a difference. We are education specialists with a proven track record of supporting both experienced education professionals and those beginning their careers. We provide access to training and CPD opportunities and proudly work alongside a number of well-established schools and academy trusts across the local area. We are passionate about finding the right role for every candidate.
To be successful in your application, you should have experience in one or more of the following:

Personal Assistant or Executive Assistant experience
Senior school administration
Supporting Headteachers or Senior Leadership Teams
HR administration and recruitment coordination
Maintaining staff records and personnel files
Safeguarding compliance and Single Central Record management
Using Arbor, iTrent or similar school management systemsWe are committed to safeguarding children. Each applicant will be expected to undertake compliance checks including Prohibited List, Barred List, DBS and qualification checks.
SM1LES

We are committed to safeguarding children. Each applicant will be expected to undertake compliance checks including Prohibited list, Barred list, DBS and Qualifications