Fleet Compliance Controller

Description:

Overview

Solus and Aviva are continuing their growth journey through the integration of Direct Line Group repair locations into our network. As we bring together teams, processes and ways of working across locations throughout the UK, we are looking for an experienced and values-led Fleet Compliance Controller to play a key role in delivering a positive, proactive Fleet compliance safety culture and ensuring we comply with all relevant legislation and guidance and following policy and procedures relating to our Fleet Operating License obligations and requirements. The Fleet compliance Controller is responsible for the delivery of a comprehensive Fleet management framework including supporting external and internal auditing standards.

Responsibilities

A Fleet Compliance role oversees regulatory adherence, vehicle roadworthiness and driver safety therefore we require someone who is confident in delivering the below
Provide strategic oversight and challenge to continuously raise fleet management standards
Align transport operations with the broader Solus strategy and objectives
Promote a culture of empowerment, compliance, and operational excellence across all transport functions
Operator Licence Management • Keep vehicle details current on the Vehicle Operator Licensing (VOL) system
Ensure operator licence discs are valid and correctly displayed
Remove vehicles from the licence promptly when no longer in use
Work closely with transport controllers and Site leaders and Mobility team to identify and implement improvements
Foster effective communication with internal teams, suppliers, and customers to ensure seamless transport operations.Compliance and Governance
Ensure full compliance with UK and EU transport legislation, HSE requirements, and operator licence obligations
Monitor and implement changes in transport and fleet legislation
Support internal and external audits, ensuring robust governance and benchmarking
Liaise with external agencies and regulatory bodies on compliance matters.Operational Management
Conduct driver and transport controller inductions at our repair centres
Lead quarterly regional transport meetings to review compliance, audit findings, and dashboard MI
Oversee the de-fleet and onboarding process for courtesy vehicles
Ensure all fleet vehicles are safe, roadworthy, and compliant
Review and act on transport-related risk assessments
Support site managers in resolving audit non-conformances via the health and safety management system.Driver Management
Ensure drivers comply with drivers' hours, working time regulations, and rest requirements
Monitor and enforce accurate use of tachographs
Conduct regular licence checks and ensure driver competence and training.Vehicle Maintenance and Safety
Ensure all vehicles and trailers are maintained and serviced per schedule
Conduct safety inspections and statutory testing (e.g., MOTs)
Review and act on defect reports promptly
Maintain a maintenance planner with inspection and testing dates at least six months in advance.Record Keeping
Maintain vehicle maintenance records for a minimum of 15 months
Retain drivers' hours records for at least 12 months and working time records for 24 months
Ensure tachograph data is downloaded and storePlanning and Coordination
Liaise with maintenance contractors, dealers, and hire companies
Coordinate with Traffic Commissioners as required
Ensure vehicle availability for inspection, repair, and testing.Safety and Risk Management
Ensure vehicles are loaded safely and not overloaded
Verify accuracy of height indicators and payload notifications
Take defective vehicles out of service until fully repaired.Training and System Support
Train key personnel in the use of health and safety and fleet management systems
Provide administrative support to the fleet team in line with organisational policies
Implement system improvements to enhance compliance and efficiency.Monitoring and Reporting
Maintain accurate records and documentation for all transport operations
Report issues or failures that may impact the organisation or stakeholders
Meet personal performance targets and contribute to team objectives
Ensure adherence to all organisational policies and procedures.Qualifications

What other skills do i need?

Transport Manager CPC is desired

Communication, influencing and persuasion

Empathy and emotional intelligence

Collaboration and teamwork

Problem-Solving and critical thinking

Conflict resolution

Adaptability and flexibility

Leadership and coaching

Attention to detail

Confidence and assertiveness

Experience of leading a team within a similar role is desirable.

Solus, who are owned by Aviva, are one of the UK leaders in vehicle repairs, returning cars to the road in just 11 days on average and a 4.6/5 star customer rating. With an award-winning apprenticeship programme and winners of other recognised industry awards Solus are proud to be shaping the future of vehicle repair.

Why Join Solus?

We have so much to offer when it comes to being a Solus colleague:
Competitive salary based on location, skills, experience, and qualifications.
Bonus opportunity tied to your performance and the overall success of Solus.
Company pension scheme with employer contributions.
33 days' holiday (including bank holidays), with the option to buy or sell up to 5 days.
Save money with up to 40% discount on Aviva products and other retailer discounts.
Share in Aviva's success through the Aviva Save As You Earn scheme.
Supportive policies including parental and carer's leave.
Wellbeing focus with tools like Group Income Protection and 24/7 GP access.At Solus, we value inclusivity and welcome all applicants. If you're excited but don't tick every box, we encourage you to apply-your unique skills might be just what we need.

We guarantee an interview for disabled applicants meeting the minimum criteria-just email us after applying to let us know.

Ready to join us? Apply online today, and our team will be in touch within 14 days