Fleet Assistant / Administrator

Description:

We are are an industry leading interior fit out and logistics service provider with HQ's across the country. We are currently looking for Fleet Administrator / Assistant to join the team on a permanent basis.

Roles and responsibilities include but are not limited to:

· Perform general administrative tasks such as answering phones, responding to emails, and managing correspondence.

· Maintain and update company databases and filing systems.

· Collaborate with different departments to facilitate smooth operations and effective communication within the organisation.

· Administration of services & processing of fleet related fines.

· Administration of various systems to include in house Fleet management database and various government portals.

· Administration of procurement activities.

· Establish relationships with operational teams to support systems usage relating to Fleet & Fuel administration.

· Interface with group IT.

· To support and develop the administration team to maximise innovation and a ‘can do’ culture

· Ability to cleanse and realign existing databases

· Liaising with repair agents on various maintenance issues and updating our systems with detailed and accurate information

· Keeping accurate paper and electronic records, accurately capturing information from emails or calls and updating job notes

· Uphold service contract obligations and operational requirements, reacting swiftly and appropriately

· Liaise with Suppliers to ensure our requirements as the Customer are met

· Follow up and feedback to line manager on Supplier performance

· Updating spreadsheets and systems

· Communicating and coordinating effectively with various departments

· Maintaining filing systems

· Carrying out any other ad hoc admin duties

Skills:

· 5 GCSE Grade 9-4 (A* - C); additional qualifications in administration or relevant field is a plus.

· Previous Administration experience preferred.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, with advanced excel skills preferred.

· Excellent organizational and time management skills.

· Strong communication abilities, both written and verbal.

· Attention to detail and accuracy in all work tasks.

· Ability to multitask and prioritize tasks effectively.

· A proactive approach to problem-solving and a willingness to take initiative.

We are currently interviewing with a start available as soon as possible