Finance, Procurement & Corporate Services Manager

Description:

Job Title: Finance, Procurement & Corporate Services Manager

Hours: Full-time

Salary: £40,300 - £43,191 per annum

Duration: 3 months

Location: Belfast

Summary of principal duties and responsibilities

1. Finance and Governance

· Lead on preparing NIPSO’s Annual Accounts in accordance with the relevant legislation and standards including liaison with Department of Finance (DoF);

· Be responsible for the day to day operation of NIPSO financial systems including the preparation of regular timely financial reports to NIPSO SMT to support budget management and financial information for NIPSO Audit & Risk Committee, NIPSO Advisory Panel and the NI Assembly Audit Committee as appropriate;

· Review and update where necessary NIPSO’s financial policies, procedures and controls including NIPSOs Standing Financial Rules;

· Manage and oversee the Office asset register;

· Act as SMT’s key contact to ensure that NIPSO’s Corporate Reporting, including operational performance reports, and IT system requirements are met;

· Engage with and maintain close and effective working relationships with a range of external stakeholders for example, DoF, auditors, other agencies and departments;

· Where appropriate act as the point of contact for internal and external audit, maintaining a progress register of audit actions.

2. Management Responsibilities

· Provide leadership to, and support the development of, the Corporate Reporting and IT Officer, Corporate Services Executive Officer 2 & Administrative Officer Finance & Corporate Services.

3. Procurement and Contract Management

· Manage NIPSO records management in line with NIPSO’s retention and disposal policies and procedures

· Develop, implement and maintain NIPSO’s procurement policy and strategy including liaison with managers to undertake procurement within agreed thresholds;

· Oversee tendering for and act as the contract manager in relation to Legal Services, Internal Audit, Independent Professional Advice, and other contractual requirements as arising from time to time;

· Support the development of innovation and modernisation of NIPSO systems and processes including IT projects;

· Ensure a register of contracts and contract management documentation is maintained to ensure adherence to best practice.

Qualifications/Experience:

ESSENTIAL CRITERIA

Qualifications

(i) Applicants must, as at the closing date for receipt of applications, have successfully completed the professional examinations and be a full, current member of at least one of the following bodies:

· Chartered Accountants Ireland

· The Institute of Chartered Accountants in Scotland

· The Institute of Chartered Accountants in England and Wales

· The Chartered Institute of Management Accountants

· The Association of Chartered Certified Accountants

· The Chartered Institute of Public Finance Accountancy

· The Institute of Certified Public Accountants in Ireland

and have at least one year’s experience in all aspects of the preparation of public sector annual resource accounts in accordance with the Government Resources and Accounts Act (Northern Ireland) 2001, the annual HM Treasury Financial Reporting Manual (FReM), and the annual Accounts Direction from the Department of Finance

Experience

Applicants must, as at the closing date for receipt of applications, be able to demonstrate by providing personal and specific examples on their application form that they have:

(i) A minimum of 1 years’ demonstrable experience in 2 of the following:

a. providing information and supporting analysis to assist senior management attendance at NI Assembly Committees, Boards, Audit and Risk Committees or similar fora; (AF & I)

b. budgetary management including supporting the development of bids for resources including in-year Monitoring Rounds process; (AF & I)

c. undertaking public sector procurement; (AF & I)

d. involvement in the preparation of accounts to public sector standards; (AF & I)

e. leading a team delivering a diverse range of functions to successfully deliver organisational objectives; (AF & I)

(ii) Experience in the use of financial IT systems to include Sage, Coda, Open Accounts or similar business accounting packages, and detailed operational knowledge of the Microsoft Office product suite; (I)

(iii) Excellent communication skills; (I)

DESIRABLE CRITERIA

In addition to the above essential criteria, NIPSO reserves the right to only shortlist those candidates who can also demonstrate, by providing personal and specific examples on the application form that they have:

(i) Experience of corporate governance including risk management; (AF & I)

(ii) Experience in facilities management; (AF & I)

To apply for this role please email your CV in strictest confidence to Caroline by 4PM on Thursday 2nd May 2024 at Apple Recruitment and you will then be contacted to discuss the opportunity.

All applicants will be treated in the strictest confidence.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer