Finance Officer

Description:

Finance Officer - Administration | London | Full Time | Gross Annual – approx. GBP £50,000 per year

Our client is an intergovernmental body, set up in 1963 under the auspices of the United Nations, responsible for implementing the International Coffee Agreement (2007) to strengthen the global coffee sector and promote its sustainable development in economic, social, and environmental terms.

Please be aware that for the first three months in the position, you will be under a consultancy contract, which will transition into a staff contract thereafter.

Are you the right person for the job?

At least a university degree with a combination of relevant academic qualifications in finance, and/or accounting
Would be an advantage to have ACA/ACCA
Accounting experience in a comparable organisation or company for at least five years
Excellent command of the English language, oral and written
A working knowledge of at least one of the other official languages of the Organisation (Spanish, French and Portuguese) is desirable
Good working IT skills for SAGE or other Accounting/Financial application software, MS365, Excel, Word and PowerPoint
Ability to establish and maintain good working relations with staff and external contacts
Excellent organisational abilities and a high degree of initiative and judgement
Flexibility in working hours and the ability to work under pressure and time constraints
What will your role look like?

Receiving, reviewing and obtaining authorisation of all purchase invoices; conducting weekly and monthly validation of ledger postings in the accounting system after a thorough review of payment vouchers to ensure accuracy for approval by the Head of Finance and Administration validity and rigorous recording of transactions through Accounts payable and receivable modules and manual journal entries by ensuring the related general ledger accounts being reconciled against the budget lines every month
Organising purchase orders requested by staff while ensuring proper approval by the direct supervisor, the Head of Finance and Administration, and/or the Executive Director
Within the delegated authority, dealing with procurement activities from researching and contacting suppliers and service providers; negotiating pricing; preparing purchase orders; budget checks; ensuring satisfactory receipt of goods and services ordered and the related contracts duration and expiration or renewal
Conducting monthly bank reconciliations, checking statements against reconciliations, ledgers and PayPal Accounts. Reconciling each general ledger account regularly by reviewing transactions from the organisation’s chart of accounts
Organising staff, interpreters, speakers, and others' travel arrangements, air and train fares, hotels, cash advances, etc., as well as the preparation and reimbursement of all travel expenses claims according to ICSC travel claim guidelines; processing payment of interpreters’ contracts, and regularly updating management on travel budgets
Preparing itemised reclaims: VAT, Air Passenger Duty, Insurance Premium Tax, Climate Change Levy, etc. independently for submission to the host government; liaising and completing relevant official paperwork for the Foreign and Commonwealth Office and Local Government; and reconciling the outstanding balances, claimed amounts, and refunded amounts periodically
Responsible for the payment terms and conditions of all the contracts and agreements for the Administrative and other funded accounts
Monitoring Member contribution accounts, informing the Administration Officer of all Member contributions received for the receipt of contribution letters to be prepared
Monthly payments for contractors such as outside service consultants, interpreters, and translators, including calculation and reconciliation of translators’ annual adjustments by ensuring the payments are in line with approved contracts
Providing support for the organisation of meetings held in the UK as required regarding interpreters’ contracts
Preparing monthly and annual Trust Fund accounts and other accounts for approval by the Head of Finance and Administration, through ongoing review and reconciliation
Preparing periodic financial and budget status reports by monitoring all balance sheets to ensure accuracy
Performing other related responsibilities, including replacing and/or backstopping for others within and outside the section
Only shortlisted candidates will be contacted

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