Finance Manager

Description:

Job title
Finance Manager
Role
The Finance Manager role covers all finance and accounting activities for the business including its various subsidiaries and JV's. The role includes general ledger responsibility but this is not a significant element of the role, there being more focus on project accounting, project funding, internal controls, management reporting and oversight of property purchases and sales. The role will be responsible for budget and forward forecasting activities to ensure that the business remains under control and has appropriate liquidity.
The role will be expected to be involved with property acquisitions and sales, understanding the commitments being made by the company in these transactions and highlighting risks and opportunities arising from these transactions. As such, the role will involve review of property contracts and associated loan agreements, working alongside the company lawyers.
The role reports directly to the Managing Director with regular contact with the Chairman who will provide support and mentoring for the role.
Reporting to
Managing Director
Main purpose of role
To ensure that the finance system (currently Xero) is maintained up to date with correct/appropriate accounting for all transactions including those of the the company subsidiaries, ensuring that inter company transactions are reflected in a timely manner.
To oversee the internal control processes within the company in relation to accounting, required approvals, delegated authorities and exception reporting.
To oversee corporation tax and VAT matters, working with the companies external tax advisers.
To oversee the various projects and ensure that project costs are accurately recorded and well controlled.
To control the companies day to day banking arrangements ensuring that payment processes are well controlled with appropriate hierarchy of controls for large payments.
To provide timely and relevant management information for the Managing Director and the Board including but not limited to monthly management accounts, project summaries and cash flow forecasts.
To manage the budget and forward business plan processes, delivering relevant forward looking financial information to the Board for decision making.
To oversee various lender relationships, ensuring adherence to lender reporting requirements, managing loan advances and repayments, and ensuring compliance with loan agreement covenants.
To manage the the companies office dealing with the lease for the office, other office costs and ensuring compliance with office policies and agreed practices.
To manage any portfolio of rental properties which the company invests in, ensuring timely receipt of rents, proactive management of the portfolio, and compliance with any landlord requirements.
To oversee the IT systems and control any required investment in new office equipment.
To oversee any external HR and payroll services provided to the company and ensure any issues are resolved quickly and efficiently.
Key tasks
Delivery of monthly management information including P&L, cash flow and balance sheet information compared to budget with relevant commentary.
Reconciling inter company balances between the company and its various subsidiaries and JVs, ensuring that transactions are correctly accounted for in the correct companies.
Undertaking key weekly and monthly financial controls, reconciling ledgers, and reporting issues.
Managing the year end accounts and audit process to ensure accounts are approved and filed ahead of statutory deadlines.
Ensuring corporation tax returns and VAT returns are completed and submitted accurately and on time.
Providing a rolling short term cash flow each month to ensure that the company has ongoing liquidity to manage its business.
Overseeing the updating each month of project costs and ensuring that abortive costs are highlighted for write off on a timely basis.
Completing the monthly payroll working with the external HR provider.
Working with the external IT provider to ensure systems and IT equipment are operating as planned.
Preparing the annual budget and three year plan for approval by the Board.
Organising board meetings and ensuring papers for these board meetings are published to the Board ahead of the meetings.
Maintain a suite of company policies covering health and safety, office, HR, IT and property to ensure that the operations of the business are under appropriate control.
Reviewing property contracts to highlight any risks or concerns, both property purchases and sales, focusing on the companies commitments within these contracts.
Collecting rent on any the company owned properties and liaising with managing agents to ensure that the properties are maintained appropriately.
Oversee the companies insurance programme and ensure that appropriate insurance cover is in place to cover the companies operations and its portfolio of properties.
Working with the Managing Director to secure loan funding for acquired properties, working with the lenders and the company lawyers to complete loan agreements, manage loan drawdowns, complete regular lender reports and ensure loan compliance.
Priorities
* Ensure the companies operates in a healthy and safe environment.
* Ensure the companies compliance with its own policies and external legal requirements.
* Provide accurate and timely accounting of the companies transactions to enable decision making.
* Ensure the company is not exposed to undue risk through operating internal controls effectively.
* Ensure compliance with all accounting, tax and corporate reporting requirements.
* Maintain appropriate liquidity for the business to operate successfully.
* Provide accurate management information to the Board for sound decision making