Finance Assistant

Description:

Job Description

Job title: Finance Assistant

Responsible to: Finance Lead

Summary: As the Finance Assistant you will assist the Finance Lead and work with the wider finance team in the running, managing, processing and troubleshooting of accounts, payrolls, transactions and other finance-related tasks and queries.

Main Duties:

Accounting

To bank and process all receipts, whether standing orders, cheques or cash or any other means

To process standing orders, direct debits and gift aid

Providing assistance in preparation of claims to the Inland Revenue including gift aid

To assist with the maintenance and editing of databases and donor information

Maintain payable ledger by verifying and posting account transactions

Pay suppliers – monitoring of services/goods to ensure they have been supplied to the required standards and all internal controls have been complied with. Liaison with vendor and staff to achieve timely resolution

Follow up on all invoices for payments within a timely manner and within the date issued on the invoice

Process and prepare financial and business forms for checking account balances, facilitating purchases etc

Perform routine calculations to produce analyses and reports as requested by the Finance Lead

Assist in overseeing and managing individual accounts

Review and audit financial statements and reports, ensuring all calculations and date entries are correct

Reconcile any discrepancies

Suggest and communicate changes or improvements to increase accuracy, efficiency, and cost reductions to the Finance Lead

Accruals and prepayments on a monthly basis

Assisting the Finance Lead with all bank accounts reconciliations

VAT control/return and making required payments

Supply bank balances to the Finance Lead on a weekly basis, on an agreed reoccurring day of the week with the Finance Lead
Payroll

Collating and distribution of staff payroll information to external payroll provider

Processing required account entries into ledger

Verifying controls

Pension payments and account management
Other

Undertake training and professional development as and when required

Disbursement of petty cash

Assist the Finance Lead in creating financial reports on a regular basis

Be prepared to assist local centres with financial queries and/or financial training

Maintain fixed asset register, processing accounting entries as required

Temp - Perm

£22,420  - (pro-rated salary for 3 days per week is £13,452 per annum)