Finance Assistant

Description:

Job Title: Finance Assistant

Salary: Starting salary commensurate with experience and qualifications

Location: This role is based at HQ, Kilwaughter, Co. Antrim

Purpose: Reporting to the Financial Controller, this role will be responsible for the accounts payable function. The role will require processing of stock and non-stock purchase invoices in accordance with company procedures to ensure supplier invoices are entered accurately and on time.

You will also prepare monthly payment runs for sign-off, provide reports to the Financial Controller (including VAT reconciliations and aged creditor reviews) and liaise with other departments in the closure of purchases orders in the system.

KEY RESPONSIBILITIES

· Take responsibility for health, safety, and well-being to deliver safety-first behaviours.

· Create new vendors on systems such as Navision.

· Ensure the invoices match approved purchase order numbers correctly by checking on Navision before progressing to payment.

· Responsible for communicating directly with suppliers to obtain statements, invoices, bank details etc.

· Handle and respond to accounts payable phone calls/emails in a timely manner with, both internal and external customers.

· Responsible for processing a high volume of invoices daily on the Navision system.

· Assist with the reconciliation of daily, monthly, and yearly transactions of vendor or customer statements.

· Produce the monthly supplier payment run (both in euro and sterling) ensuring suppliers are paid in accordance with agreed terms and conditions or in accordance with best practice.

· Allocate payments to supplier accounts.

· Ensure completion of the invoice processing and resolve any queries effectively to meet deadlines at month end and for payment runs.

· Provide copies of any invoices to the Financial controller when requested.

· Work cross functionally with all departments providing support and be a key point of contact for others on financial accounting matters.

· Adhere to the Company’s confidentiality rules and procedures at all times.

· Ensure good relations and communications with all members of the team and provide excellent customer care in an efficient manner.

· Act as an ambassador for our company values, behaviours and adhere to all company procedures.

This list is not exhaustive but compiled to give a core reflection on the responsibilities with the position.

PERSON SPECIFICATION (Essential) -

Education
- GCSE Maths & English Grade A-C
Experience
- 2 years’ experience in a finance department with an understanding of accounting processes and procedures
- Experience processing a high volume of purchase invoicing
- Experience in liaising & communicating effectively with non-finance team members.
Skills
- Excellent attention to detail, organisational and prioritising skills.
- Excellent analytical, problem-solving, and decision-making skills.
- Excellent communication (both verbal and written), interpersonal, and influencing skills.
- Ability to manage multiple tasks simultaneously whilst maintaining high level of accuracy.
- Initiative, tenacity, self-motivated and well organised
- A positive attitude towards teamwork and the ability to deliver results and execute within targets.
- Computer literate with strong Microsoft Office suite skills
Circumstances
- Able to work flexible hours as required and occasional travel to remote sites to meet business needs

Personality:

Ambitious & passionate about our brand, our reputation, and our customers

Self-motivated, energetic and confident individual who is precise and pays attention to detail

Determined and driven by results whilst eager to work at pace

Embrace and adapt well to change with a positive, can-do attitude

An ambassador for our company values and someone who leads by example