Finance Assistant

Description:

Job Purpose:
The Finance Department provides proactive support to ABE. The Finance Assistant will be responsible for reconciling the daily receipts, allocating bank receipts to ensure that the financial reporting is an accurate reflection of ABE’s operations, as well as administrative and reconciliation support to the wider finance function.
The Finance Assistant wil report to the Assistant Financial Accountant, as part of a small, dynamic finance team, and will interact with the Operations Team on a (daily) regular basis, to ensure an accurate record of daily transactions.
The Finance Assistant’s daily responsibilities include reconciliation of all sales ledger transactions; this will include the reconciliation of cheques, BACS, cash and credit card data, and the subsequent daily banking, including uploading daily receipts into the CRM, where necessary, will facilitate accurate sales transaction processing in ABE’s database, processing refunds, and will be responsible for resolving written and telephone queries.
Key tasks, accountabilities and responsibilities:
Treasury:
* Responsible for the daily reconciliation of the BACS, cheques and credit card data, to ensure the accuracy of the prior day’s processing.
* Liaise with the Customer Support and Assessment Teams to resolve any discrepancies.
* Scan cheque deposits on a daily basis, to ensure an accurate record of all cheques are maintained.
* Responsible for closing card terminals at the end of the day and inputting the daily closing totals.
* Responsible for daily banking, which includes the allocation of bank deposits for UK and foreign currency, transactions received and foreign bank accounts.
Accounts Receivable:
* Update customer information and Finance Department reports and information, ensuring that all records are accurate and up to date.
* Responsible for processing all allocations.
* Allocate funds received via the operating bank account to accounts in ABE systems in consultation with the customer support team and maintain a record of all allocations.
* Responsible for obtaining authorisation, processing and maintaining a record of all refunds.
General:
* Work closely with all members of the Finance Team to find opportunities to improve efficiency in operational processes and reporting.
* Various duties, adding support to the Finance Department and contributing to the achievement of Finance department and ABE’s objectives.
Knowledge, skills and experience
* A-level educated
* The candidate will have a minimum of two years’ recent experience in a similar role in Finance.
* Demonstrable experience of using financial systems and double entry book-keeping, previous experience using a CRM and Sage 200 would be beneficial.
* Excellent team player with the ability to work with the Finance Team and happy to work autonomously.
* Attention to detail, with an ability to spot numerical errors.
* Excellent communication skills are required, oral and written.
* Excellent customer service and problem-solving skills.
* Ability to work to tight deadlines and perform well under pressure.
* The candidate will have a good working knowledge of Microsoft Outlook, Word and Excel.
* On the job training will be provided
* Previous experience of working in the Further/Higher Education sector of a finance office would be of value