Finance Assistant

Description:

Finance Assistant – Sevenoaks

Equivalent to £32,000 per annum

37.5 Hours Per Week | Office Based

Temporary to Permanent 

Pearson Whiffin Recruitment are currently recruiting for an experienced Finance Assistant to join a busy finance team based in Sevenoaks.

This is an excellent opportunity for someone with strong construction finance experience who is confident managing subcontractor and supplier accounts, with a solid practical understanding of CIS, Domestic Reverse Charge VAT and purchase ledger processes.

The successful candidate will initially join on an agency basis, with the potential to move into a permanent position following a successful initial period.

The Role

Working closely with the Finance Manager, you’ll take day-to-day ownership of subcontractor and supplier accounts, ensuring financial records are accurate, compliant and kept fully up to date.

Responsibilities will include:

Managing subcontractor and supplier accounts on a day-to-day basis

Verifying new subcontractors with HMRC

Managing weekly subcontractor payment runs

Reviewing subcontractor invoices and applications for the correct treatment of CIS, VAT and Domestic Reverse Charge

Identifying invoice and tax treatment errors before they are entered onto the ledger

Preparing and submitting monthly HMRC CIS Returns

Issuing CIS Statements to subcontractors

Maintaining up-to-date subcontractor records, including insurance information

Managing subcontractor retentions, including deductions, statements, due dates and releases

Managing the purchase ledger process from invoice receipt through to authorisation, processing and payment

Reconciling monthly supplier statements and resolving discrepancies

Managing company pre-payment card transactions and supporting documentation

Following up missing receipts and job numbers

Uploading transactions and supporting information into Sage

Completing regular account reconciliations

Managing the Accounts Mailbox and responding to supplier and creditor queries

Reviewing aged creditors and following up missing or outstanding invoices

Distributing monthly project cost and CVR reports

Working with Quantity Surveyors to resolve missing invoices, incorrect job allocations and cost discrepancies

Supporting accurate job-cost reporting across labour, materials, subcontractor costs and other expenditure

Ensuring costs are allocated to the correct contracts and cost codes

Maintaining robust controls around new supplier creation and supplier bank detail changes

Independently verifying bank detail amendments to reduce fraud risk

Maintaining accurate financial records, electronic filing and document control

Reviewing nominal codes to ensure transactions are correctly allocated

Maintaining the Asset Register and depreciation records

Assisting with year-end accounts and external audit requests

Supporting sales ledger invoicing and payment runs when required

Providing wider finance and administrative support to the Finance Manager

What We’re Looking For

Strong practical experience of CIS

Good working knowledge of the Domestic Reverse Charge for VAT

Previous experience managing subcontractor and supplier accounts

Previous experience within a construction environment

Strong purchase ledger experience

Previous experience using Sage 50 Accounts

Excellent attention to detail and a high level of accuracy

Strong reconciliation skills

Good understanding of job costing and cost allocation

Confident dealing with suppliers, subcontractors and internal stakeholders

Strong written and verbal communication skills

Good working knowledge of Microsoft Excel

Highly organised and able to manage competing priorities

Proactive and comfortable working independently

Able to handle confidential financial information professionally

Practical, hands-on approach to finance administration

Comfortable working to deadlines in a busy environment

Systems Experience

Experience using the following is highly desirable:

Sage 50 Accounts

Microsoft Excel

Purchase ledger systems

Job costing and project cost reporting systems

HMRC CIS processes

Electronic document management systems

What’s On Offer

Equivalent salary of £32,000 per annum

37.5 hours per week

Office-based position in Sevenoaks

Opportunity to move into a permanent position

Varied role with genuine ownership of subcontractor and supplier accounts

Opportunity to work closely with the Finance Manager and wider operational team

Strong exposure to construction finance, project costing and CIS

Hands-on role with responsibility across several key finance processes

If you’re an experienced Finance Assistant with strong CIS, Sage 50 and construction finance experience, apply today!

Please note, due to the expected high volume of applicants, only suitable candidates will be contacted