Finance Administrator

Description:

Company Description

Following years of accelerated growth Culina Group is now a £2.2billion+ turnover business, employing over 22,000 staff, with a fleet of more than 5,000 vehicles. Culina Group operates from over 100+ depots across the UK and Ireland, serving more than 1,000 clients over its framework of chilled, ambient, contract packaging solutions and fresh and baked goods.

Company Overview

iForce (Part of the Culina Group) is at the forefront of e-commerce fulfilment, returns processing and carrier management. With its own in-house technology infrastructure this underpins the iForce offering to customers.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We are currently seeking a Finance Administrator to join our Finance team at our Corby site. 

As Finance Admin you will support all sites within the region with all finance and payroll related administrative matters, ensuring that all tasks are performed in a timely manner and to the required standard

As the successful candidate, you will contribute to the overall success of the business and will report directly to the site Admin Supervisor.

This is a full time, permanent position working Monday to Friday offering a competitive salary and the opportunity to work with a market leader.

Job responsibilities of Finance Admin include:

Timesheet and Activity Reporting

• Maintaining colleague profiles database (System IDs, reporting lines etc)

• Fire register management and filing

• Ensuring timesheet queries are identified and corrected by management

• Activity reporting preparation and distribution

• Preparation of weekly trended reporting by client

• Ensure Activity Report files up to date with most recent client’s budget, changing activities and formulas where required

• Monthly labour hours H&S stats reporting

Full Time Employee Control

• Maintaining the contractual working days/hours log

• Reconciliation of working hours with timesheets and log above

• Record errors in timesheet query log

• Recording of holiday and absence in T&A and timesheets

• Update absence and overtime workbooks for payroll

• Maintain banked hours log

• Weekly direct labour calculations and cost allocations

Agency Control

• Update agency joined up system daily

• Distribute daily agency hours for reconciliation to all agencies

• Ensure agency rate cards are up to date and are applied accurately

• Liaise with site management team to ensure missing shifts, incorrect hours, duplicate reporting and errors are agreed and corrected.

• Record errors in timesheet query log

• Agree agency invoicing figures and provide PO’s

• Weekly agency labour calculations and cost allocations

• Update master agency worker tracker for operational analysis

Payroll Control

• Maintain the payroll database (includes all contractual entitlements)

• Control of site paperwork CODs/RAFs/New Starters/Leavers/Maternity (Inc. filing)

• Uploading new starters to iTrent

• Support with ensuring New Starter contracts are received and signed

• Payroll overtime and absence submissions, management of iTrent

• Ensure Maternity tracker is up to date

• Update payroll query log and ensure follow up action is taken

• Prepare and distribute monthly payroll dashboards

• Business partner GM’s/HR to manage site payroll/reporting

• Liaising with HR on request from the management on payroll related matters

Qualifications

To apply for the role of Finance Admin you will possess the following skills, experiences and qualifications:

Attention to detail
Organisational skills
Experience in using MS Office, especially Excel.
Experience of balancing a number of priorities at once
Experience of communicating with individuals at all levels of an organisation
Previous experience within an administrative role 

Additional Information

As part of our drive to make iForce a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

Annual Leave – Competitive holiday entitlement of 20 days + 8 bank holiday
Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer a great contribution of 5% employee and 3% employer
Life Assurance -  x 2 your annual salary
Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam