Facilities Projects Coordinator

Description:

This prestigious London law firm are looking for an experienced facilities projects coordinator (PMO Coordinator) to assist with the firm’s office relocation programme. The role will involve:

* Manage document control, assisting with the mapping of iManage and setting up a project structure to capture all relevant e-mails, attachments and presentations to enable multiple users to access current information.

* Co-ordinating the key PMO activities, including reporting, planning, risk and issue management and quality log maintenance

* Delivering governance arrangements through the provision of accurate and timely reporting.

* Development and maintenance of project timelines and resource plans at the appropriate level of detail.

* Ensuring risk is assessed and monitored on an ongoing basis and issues are escalated effectively and managed to resolution by creating and maintaining a risk register.

* Reporting and communicating progress against plan and issues to the project team, sponsors, and stakeholders.

* Assisting with the comms plan and liaising with the internal comms team to co-ordinate updates on the internal intranet pages as well as firmwide communications

* Coordinating multiple workstreams.

* Liaising with internal and external suppliers / stakeholders and follow up with key stakeholders to ensure they are keeping to time and delivering as set out in the project plans.

* Collation of project reporting – ownership of distribution

* Chairing internal project meetings – preparing agendas for key project meetings, taking meeting minutes and following up on agreed action points.

* Supporting change management and the business change team as and when required.

The successful candidate will have relevant experience in a corporate office environment along with appropriate accreditations eg PRINCE 2. The position is a 2 year fixed term contract with immediate start