Facilities Assistant

Description:

Legacy Strategies are looking for an experienced Facilities Assistant to work with our Construction client in Birmingham.

Full Time | 3 month FTC | Office-based

As Facilities Assistant, you will be reporting to the Facilities Manager, to work as part of a virtual team to support the delivery of a range of facilities services, to ensure all corporate premises are fully operational and always set up to a high standard.

Accountabilities

* Review, process and report any building maintenance faults to the contracted FM Service Provider or Landlord, to ensure offices are fully operational.

* Answer general facilities queries and service requests from staff via email, phone and face to face, recommend alternatives sources/courses of action if unable to assist, to ensure that high standard customer service is delivered.

* Allocate facilities (i.e. lockers) as required and maintain a tracking log to ensure all allocated facilities and equipment is accounted for.

* Request or create security passes for all company offices and maintain tracking log/database to ensure all information is accurate and up-to-date.

* Required to visit sites on a rota basis, taking on a more management responsibilities when assuming the role as the only facilities contact on site.

* Maintain the visual standards of all meeting rooms and communal office areas in line with agreed standards and requirements.

* Stock check and order stationery and tea and coffee supplies to ensure refreshments are always available. Install and remove posters and signage as directed to ensure visual information is accurate and up-to-date.

* Carry out some light labouring duties to ensure all site specific set ups are appropriate, timely and in line with agreed standards and requirements, ensuring the wellbeing and safety to all staff on site.

* Carry out visual checks of Defib machines and carry out regular building inspections, focusing on ensuring the safety of all employees – such as fire exits / corridors are kept clear of blockages.

* Support the recruitment and management of key voluntary roles such as First Aiders, Fire Wardens to ensure compliance with legislation and regulation requirements.

* Support the co-ordination of all DSE Assessments for all new employees

Required Knowledge, Skills & Experience

* Previous experience as a Facilities Administrator/Assistant desirable

* Experience of responding effectively to reactive work requests

* Willingness to undertake health and safety training including manual handling principles and practice.

* Working knowledge of Microsoft systems (Excel, Word, Powerpoint, etc)

* Ability to apply attention to detail, highly organised and efficient approach to tasks.

* Ability to manage own workload and work independently without continuous supervision.

* Previous experience in a customer facing and supporting role.

Up to £140 per day (PAYE)

APPLY TODAY for immediate consideration