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Executive Team Assistant


Details:
  • Salary: £50,000 - 60,000 - Annum
  • Location: London
  • Date: 2 weeks ago
Description:

An exciting new opportunity is available for an Executive Team Assistant, with a leading London based Bridging Lender. For your application to be considered, you will need to have current and previous loan administration experience.

Please note: This is an office-based role.

Finance / Financial Services experience essential.

It is seeking a resilient, well organised, detail-oriented self-starter, with prior experience in the financial services industry. The ideal candidate should exhibit sound judgment with the ability to prioritise and make decisions where appropriate. The role requires a candidate who can function in a fast paced, high pressure and ever-changing environment.

A market leading package is being offered, a competitive negotiable package, comprehensive benefits and bonus, a long-term career in a dynamic organisation and career progression.

Life insurance coverage

Pension

Private healthcare

Opportunities for career progression

Summer & winter employee events

Discretionary annual bonus

Executive Team Assistant - Purpose of Role

Reporting to the Head of Compliance & Corporate Investors to ensure the smooth running of day-to-day activities for the wider team.

To work closely with the Loan Management & Financial Analyst teams.

The daily priorities will be to assist the Head of Compliance & Corporate Investors with high level intensive tasks, ensuring all are completed efficiently & in a timely fashion.

You could be supporting multiple people, so it is important that you can juggle tasks and understand different working styles, as well as handling last minute requests.

Executive Team Assistant - Duties

Daily management of multiple email accounts

Preparing & drafting emails

Managing the diary & ensuring meetings are organised & rooms booked as required.

Proof-read legal documentation, ensuring compliance & highlighting any issues.

Organising the signing, scanning & posting of legal documentation

Maintaining monthly reports for internal & external stakeholders

Maintaining monthly payment schedules

Liaising with external business partners

Keeping up to date with Anti-Money Laundering legislation

Assisting with preparing quarterly reports

Assisting with performance management for the team

Preparing loan statements & weekly reports to ensure compliance.

Respond to requests for information on behalf of the Head of Compliance & Corporate Investors, providing draft responses for their approval.

Drafting replies to correspondence, collating information from other team members, and ensuring timely responses

Manage an accurate diary, scheduling and planning future engagements.

Act as key point of contact to the Head of Compliance & Corporate Investors & being a true gatekeeper.

In the absence of the Head of Compliance & Corporate Investors, take ownership and make decisions to delegate work to others where it is appropriate to do so

Ensure any issues are highlighted to the Head of Compliance & Corporate Investors in a timely manner, with any follow up actions undertaken promptly.

Preparation of presentations & reports as well as undertaking research and providing notes for meetings

To obtain a level of understanding of the organisation's strategic priorities

Flag and anticipate activities, conflicting priorities, and deadlines, as well as managing time allocation for workload delivery.

Assisting with new stakeholder projects

To organise and plan meetings for external stakeholders and client meetings.

Undertake any other ad hoc duties as required.

Executive Team Assistant - Skills

Providing a high-quality of work, with a proactive attitude

Warm and personable attitude

Being able to work at pace with a high level of accuracy and attention to detail.

Articulate with outstanding verbal and written communication skills.

Proficient with all MS Office packages, including Word, Excel, Adobe & PowerPoint

Excellent organisational and time management skills

Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information.

Excellent problem-solving skills, the ability to research and an aptitude for helping other people.

Able to deal with challenging clients or customers.

Self-motivated

Experience with proofreading legal documents and agreements

Good numerical skills

Professional discretion & high-level confidentiality

Ability to take ownership of all tasks, following up on outstanding items.

Experience working in Corporate Finance a bonus but not essential.

Key Performance Indicators

Smooth running of the office providing support to the teams

Professionalism in receiving & liaising with clients & investors.

Proactiveness in supporting the teams in busy times.

Planning & organising time effectively.

Common sense approach

Being proactive and using own initiative

This is an overview of the role and is subject to change and adaption depending on the needs of the business

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