Executive Support Administrator

Description:

Responsibilities:

* Administration: Assist with special projects, by aiding in the design and production of documents, reports, and presentations, preparing information for meetings with staff and external stakeholders, collating minutes and tracking actions and tasks. Support the team with day-to-day office admin tasks including accessing calendars, setting up meetings, greeting guests and providing refreshments.

* Board Support: Provide administrative support to produce and distribute presentations, agendas and reports in support of board meetings and associated events. Minute-taking support for the board and external meetings.

* HR Support: Support our recruitment and expansion plans by undertaking administrative duties for new and existing staff. Duties may include recruitment and onboarding admin, setting up interviews and looking after candidates, collating feedback, setting up performance review schedules; arranging team social events.

* Office Support: Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Support the team with day-to-day office admin tasks including accessing calendars, setting up meetings, greeting guests and providing refreshments. Other projects/duties as assigned for the overall benefit of the organisation.

Experience:

* The ability to work effectively in a team-based environment, take direction and embrace change.

* The ability to take on a wide variety of admin tasks delivering to a range of internal and external stakeholders.

* The confidence and professional personality when greeting guests (in person or virtually) and taking calls/messages.

* The ability to summarise meetings or discussions and record actions with accuracy.

* Knowledge of MS Office, Google Suite, Slack, Jira/Atlassian or similar.

* Experience with HR related or recruitment tracking packages would also be helpful