Details:
- Salary: £16.40 - Hour
- Location: West End London
- Date: 1 month ago
Description:
EO Position :
Period: 27/05/2024 to 22/11/2024
Office Site
MOD Whitehall
Internal Job Title.
EO Project Support
Grade
Band D (EO)
Worker Pay Rate
£16.40
About the DIO Accommodation Project Team
This is an exciting opportunity to work on a high-profile project of developing the new Service Accommodation investment strategy to develop the Defence estate infrastructure. The project is to develop the Department's readiness to support the business transformation and be part of meaningful change on a national scale. The project brings together stakeholders and experts to deliver on the project ambitions to ensure that the organisation delivers for Defense, the Government, and the General Public.
This is an opportunity to join a small, diverse, and dynamic team who advocate flexible working practices. We are committed to creating a welcoming, inclusive workplace where staff can their best.
This is a great opportunity to work with and be exposed to senior management and gain a wider understanding of the strategic picture.
The project support role focuses on providing administrative, logistical, and operational support to project managers and project teams. This role is primarily responsible for assisting in the execution of project tasks, maintaining project documentation, and facilitating project activities. The Project support role is to ensure project success by handling administrative tasks, coordinating project activities, and supporting project managers in various aspects of project management.
Responsibilities (Not exhaustive)
- Providing administrative assistance to project managers and project teams.
- Assisting in project planning, scheduling, and coordination of project activities.
- Maintaining project documentation, records, and data.
- Monitoring project progress, tracking project timelines, and updating project status
reports.
- Supporting communication and collaboration among project team members and
stakeholders.
- Assisting in identifying project risks, issues, and challenges and escalating them to
project managers.
- Ensuring project documentation, deliverables, and reports meet quality standards and
requirements.
Skills
- Excellent Organisational Skills: To manage multiple tasks, deadlines, and prioritise
effectively. Be able to create and maintain project schedules, track progress, and
coordinate resources efficiently.
- Strong Communication Skills: To communicate with team members, stakeholders, and
Senior leaders. Be able to convey information clearly, listen actively, and facilitate
effective collaboration.
- Problem-Solving Skills: To identify issues, analyse root causes, and propose solutions.
To think critically, make informed decisions, and adapt to changing project
requirements or unexpected challenges.
- Attention to Detail: To ensure accuracy and quality in project documentation, reports,
and deliverables. Be able to review and analyse information, identify inconsistencies,
and take corrective actions when necessary.
- Teamwork and Collaboration: Be able to build positive relationships, foster a
collaborative work environment, and facilitate effective communication and
cooperation among team members and stakeholders.
- Technical Proficiency: Able to use technology effectively, i.e., Microsoft office
applications including Microsoft project, to manage project documentation, track
progress, and facilitate communication efficiently.
- Adaptability: Able to work in a fast-paced and dynamic project environment. Flexible in
their approach, open to learning new skills and tools, and able to adjust plans and
priorities as needed.
Experience:
- Previous experience providing administrative assistance and coordinating multi-
faceted activities.
- Previous experience and proficient use of the Microsoft suite of packages particularly
Outlook, OneNote, Word, Excel, and PowerPoint