Details:
- Salary: £40,000 - 45,000 - Annum
- Location: BL3 Hunger Hill Borough of Bolton
- Date: 1 month ago
Description:
Executive Assistant To Global Director
Reporting to: Head of Region
Supporting the Director in her regional & UK responsibilities.
* Managing Information Flow:
* Handle emails, phone calls, and other communications in a timely and accurate manner.
* Prioritize and organize information effectively.
* Provide task management to ensure tasks are actioned within deadlines
* Act as a liaison between internal/external stakeholders
* Provide administration to ensure governance, legal and compliance adherence
* Calendar Management:
* Manage calendar, schedule meetings, appointments, and business events.
* Maintain regular meeting schedule
* Prepare agenda/reports/documents and PowerPoints for meetings
* Managing communications post meeting, including status reports on open actions
* Supporting in coordinating activities of the Regional Committee
* Travel and Accommodation Arrangements:
* Make travel arrangements (flights, hotels, etc.) produce trip itinerary and associated documentation
* Expense Tracking:
* Track and submit daily expenses and prepare reports
* Manage information for internal and external communication
* Drafting communications to the Regional and UK teams
* Strategic analysis for the Region, preparing presentations, communicating and updating strategic measures
* Meeting Support:
* Take minutes during meetings.
* Perform general administrative tasks as and when required
Requirements and Skills:
* Previous experience as an Executive Assistant
* Ability to work under pressure and in a fast-paced environment
* Excellent MS Office knowledge, specifically Excel and advanced PowerPoint skills.
* Outstanding organizational and time management skills.
* Excellent verbal and written communication skills.
* Ability to work independently, apply own initiative and prioritize tasks effectively.
* Discretion and confidentiality