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Executive Assistant - Part Time


Details:
  • Salary: £28,000 - 32,000 - Annum
  • Location: London
  • Date: 1 month ago
Description:

Our client are a leading non for profit organisation, who are searching for a part time Executive Assistant, to join a friendly and motivated team in South West London!

The ideal candidate will have EA experience and will have a natural interest in non for profit. If you are looking for a role that offers a rewarding workload, flexibility and opportunity to be 'hands on' with various projects, look no further !

Interviews will be commencing ASAP! You must be available immediately.

JOB TITLE: Executive Assistant

JOB TYPE: Permanent, Part time (3 days)

HOURS: 09:00am - 17:00pm (Flexible working)

SALARY: £28,000 - £32,000 (pro rota)

LOCATION: Shepard's Bush - SW London

CULTURE: Friendly environment, supportive, bright and modern office, fantastic location, fast paced, social

BENEFITS: 25 Days holiday plus bank holidays, pension contribution, social events, dress down days & more!

DUTIES:

Support the Chief Executive with diary management, correspondence, and travel arrangements
Schedule team and Senior Management team meetings and produce minutes
Organise Trustee and Committee meetings including liaison with Trustees, production of meeting packs and preparing minutes
Provide desk research and support as required by the Chief Executive
Credit expenditure log for Chief Executive and processing expenses
Support with reviews/probation for the team
Maintenance and general upkeep of the office, liaising with contractors as appropriate
Making recommendations to the Finance Manager at the end of contracts for office services to ensure value for money and minimum environmental impact
Overseeing cleaning for the office and liaising with cleaning operative
Managing the facilities of the office, Health and Safety Inspections, Fire Risk Assessment, Boiler service and any ad hoc maintenance
Keeping the office and stationery full equipped. Order all office supplies in a cost effectively and efficiently
Act as first point of contact for all external enquiries and transfer to the appropriate team
Open and scan all post and distribute to the team
Act as co-ordinator in chief for hybrid working
Setting up annual leave and timesheet records
Arrange training for the team or individuals
Managing petty cash and credit card expenditure log
Organise team away days and other social activities
Support with onboarding/offboarding process, induction packs/schedules including IT setup
Supporting the Finance Manager with ad hoc duties and covering Finance Admin Officer when on leave
Assisting with ad hoc projects in the office

Experience, knowledge and skills required

Excellent written skills
Prior experience as an EA / PA within an office environment
Able to work quickly and efficiently
Ability to manage a busy workload and work under pressure
Able to build professional relationships with coworkers
A solid interest in working within non for profit
Good IT skills - MS Word, Excel, PowerPoint, Outlook & TeamsAbout you:

Good organisational skills
Friendly
Enjoys social events
Trustworthy and reliable
Collaborative, flexible working style
Professional approach
Proactive and a self-starter

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

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