Details:
- Salary: £30,000 - 35,000 - Annum
- Job Type: Permanent
- Job Status: Full-Time
- Salary Per: Annum
- Location: London
- Date: 1 week ago
Description:
This company is a reputable firm of Chartered Surveyors, based in East London who have a wealth of knowledge, experience and expertise and have been providing professional property services for over 130 years, operating within London, Essex and the South East specialising in a range of services for residential and commercial properties including sales, lettings, tenancy management, block management, surveys, valuations and consultancy. They are now seeking an Executive Assistant for a newly created position who will play a pivotal role in supporting the Managing Director with business priorities, while also assisting in the effective management of diary and some personal appointments. This is a permanent hybrid/remote role paying up to £35,000 depending on experience.
Core hours 9-5:30pm with ability to monitor emails outside of core hours as per needs of business. Hybrid/Remote: With some requirement to attend the office in Barking, East London from time to time as per business needs.
Key Responsibilities & Requirements
Organise detailed itineraries for business and personal engagements.
Stakeholder liaison and management of communications.
Maintain and manage business and personal diaries, utilising both manual and digital systems.
Gate keeping contact with MD and acting as first point of call for any issues.
Assisting with scheduling, emailing, answering calls, organising documents, maintaining records, taking notes and other administrative tasks as required
Ad hoc project management as required
Acting as a point of contact among executives, employees, clients and external partners needing the time and direction of the MD.
Managing information flow in a timely and accurate manner
Managing executives' calendars and setting up meetings
Making travel and accommodation arrangements
Assist other members staff when necessary
Other administrative duties will be given to you as you become more familiar with the role and the MD
Qualifications and Skills:
Proven experience in a similar role as a property management admin / senior sales and lettings admin / executive assistant / personal assistant or related administrative roles is essential.
Exceptional organisational skills with the ability to prioritise tasks effectively.
Strong communication skills, both written and verbal.
Personable and assertive.
Ability to discern priorities of the quickly and efficiently and make educated decisions in the absence of the MD
Proficiency in using Microsoft Office Package, Google Suite and call arranging tools such as G-Meet, Zoom and/MS Teams
digital tools and software for diary management and property management systems.
Attention to detail and ability to maintain confidentiality at all times.
Flexibility to adapt to changing priorities and work independently with minimal supervision
Bachelor's degree or equivalent practical experience in a relevant field.
Flexibility to keep an eye on emails outside of core work hours and across the weekend