Details:
- Salary: £200 - Day
- Job Type: Contract
- Job Status: Full-Time
- Salary Per: Day
- Location: Tower Hamlets Greater London
- Date: 2 days ago
Description:
Executive Assistant - 6mth Contract
Hybrid working 3 days a week onsite in London
£200pd inside IR35 through an umbrella company
SC cleared or Eligible and will to undertake.
Role Details:
We are looking for an executive assistant with knowledge or experience of working within the Civil Service and/or wider Government or local Gov, supporting a very busy Director, in a fast-paced environment, you will be joining a newly formed growing private office.
In this role, you will:
* Provide complex diary and inbox management for Senior Civil Servant(s), balancing competing priorities to maximise available time, de-conflict appointments, and rearrange schedules, sometimes at short notice.
* Prioritise emails for Senior Civil Servant(s) and provide high-quality correspondence.
* Organise meetings, visits and other engagements with both government and external stakeholders.
* Arrange travel for the Senior Civil Servant(s), ensuring all expenses policies are adhered to and an effective itinerary is provided.
* Provide secretariat support the directorates’ private offices, including preparing agendas, handling minutes and ensuring actions are followed up on.
* Maintain an electronic filing system, ensuring processes are up to date and in working order, handling sensitive information discreetly and in accordance with official guidance.
* Develop deep understanding of Senior Civil Servant(s) priorities to effectively flag emerging issues they should be aware of, and act where necessary to support.
* Assist with business support functions, e.g. managing external stakeholder communications, helping to organise team away days, supporting on recruitment and onboarding of new staff.
Essential skills:
* Experience of working with senior leaders in a high-profile working environment
* Ability to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment
* Demonstrable administration and support skills, with strong attention to detail
* Excellent written and verbal communication, with the ability to communicate concisely and coherently to a wide variety of audiences
* Demonstrable experience of handling sensitive information, displaying tact and diplomacy and maintaining confidentiality
* A proactive approach to problem-solving with strong decision-making skills
* Experience of managing a busy diary and/or inbox