Executive Assistant

Description:

Company Description

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We are seeking an exceptional Executive Assistant – Transport to deliver high-calibre, proactive support to our Contract Logistics leadership team. In this pivotal role, you will ensure the smooth, professional and efficient coordination of Board activity, senior leadership meetings and broader divisional operations. Acting as a trusted partner to senior stakeholders, you will exercise sound judgement, discretion and confidence while managing complex priorities and driving seamless executive support at the highest level.

Working hours: Monday-Friday, 9:00-17:00

Salary: Up to £50,000 depending on experience

Key responsibilities of the Executive Assistant:

Contract Logistics Board Support:

Coordinate the Divisional and CG Board pack process, including:
Collating submissions
Chasing inputs
Version control and final collation ·
Provide full administrative support to Contract Logistics Board meetings, including:
Agenda coordination
Minute taking
Action tracking and follow-up
Act as a key point of contact to the CG Exec Board EAExecutive diary and meeting management 

Manage diaries for divisional board members
Proactively coordinate and prioritise meetings to ensure effective use of senior time
Hold regular catch-ups with Board members to understand upcoming admin and coordination requirementsMeeting and event logistics 

Manage all logistics for senior meetings, including:
Room bookings
Catering and lunch orders
Presentation coordination and collation
Coordinate travel and expenses for Contract Logistics Directors
Support the organisation and administration of:
SMMs
Roadshows
Other senior leadership and operational meetingsCommunication and approval support 

Collate and organise minor email queries and approval requests to facilitate efficient sign-off by senior leaders, particularly the CEO
Maintain clear records of approvals and decisions
Administer DocuSign workflows and ensure documentation is stored appropriatelyBusiness case and document administration 

Provide administrative support for business cases, including:
Document collation
Version control
Routing for review and approval
Support the management of key documents using SharePoint and TeamsTeams, communications and wider coordination

Manage and maintain Microsoft Teams channels for Contract Logistics
Support wider divisional communications and engagement activity
Assist with customer and BD event coordination
Support GB and iForce Board pack collation
Provide BRM coordination support where required

Qualifications

Proven experience as an Executive PA / Senior EA supporting CEOs or senior leadership teams
Strong diary management and meeting coordination capability
Excellent organisational skills with strong attention to detail
Confident communicating with senior stakeholders and managing competing priorities
High levels of discretion, professionalism and judgement
Strong experience with Microsoft Office 365, including Outlook, Word, PowerPoint, Teams and SharePoint
Practical experience using Microsoft Copilot to support drafting, summarisation and organisation in a business environment

Additional Information

As part of our drive to make Stobart a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

Annual Leave - Holiday entitlement of 28 days inclusive of bank holidays.
Pension scheme - We want colleagues to enjoy a comfortable retirements so we offer a great contribution of 5% employee and 3% employer.
Life Assurance -  x 2 your annual salary.
Company car - business need.
Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam