Executive Assistant

Description:

Ford & Stanley Rail Recruitment are working in collaboration with a London based train operating company to assist with recruitment of an Executive Assistant to provide support to the MD & Commercial Director.

This is a great opportunity to be able to work at a senior level working in a varied environment day-to-day.

Main responsibilities for the Executive Assistant include:

Provide comprehensive diary and administrative support to the two members of the Executive team for our client, managing their contacts, meetings, appointments, and commitments.
Manage email correspondence, requests and enquiries in a timely manner ensuring that priority items requiring personal attention of the Director’s are flagged.
Produce Power Point presentations for Board, Exec and Monthly meetings as well as prepare, produce and collate letters.
Coordinate internal and external meetings.
Coordinate and support the activities of the Executive team as required.
Prepare expenses, raise purchase orders, invoices and ad hoc payments.
Organise team events and meetings, managing invitations, event agendas and all other organisational arrangements.
Act as a point of contact and build cross functional relationships with both internal and external stakeholders.
Arrange hotel accommodation, external meeting facilities, business travel etc on behalf of the Executive Team and HQ staff.
Other ad hoc office duties specific to HQ such as booking meeting rooms, procurement of office supplies and arranging post and courier services.
Organising, attending and minute taking during ad-hoc meetings as required.
The ideal candidate will have the following experience:

Demonstrable experience as a PA/Executive Assistant at a senior/director level
A well-presented, articulate individual able to cultivate contacts, establish and maintain internal and external relationships at all levels.
Exceptional organisational skills, communication skills, and attention to detail
Must be computer literate including MS Office & Google Suite
Excellent written and oral communication skills.
Ability to use own initiative and take ownership of tasks.
Ability to roll their sleeves up, ‘manage up’ members of the team and hold individuals accountable.
Have an excellent and positive ‘can do attitude’, be a great team player and supporter.
Someone that is curious and can use their own judgement in scenarios that require them to act effectively.
Able to work in a fast paced, busy and pressurised environment providing a discreet and personalised service.
Demonstrate a high degree of judgement in working with confidential information and being able to maintain strict confidentiality at all times.
This is an excellent opportunity that offers working in a varied dynamic office environment, and is a full-time office based position to start as soon as possible.

About Ford & Stanley Group

Ford & Stanley Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness.

Ford & Stanley Group Ltd is a Disability Confident Committed employer and is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy