Executive Assistant

Description:

Executive Assistant

Exeter, Devon

Permanent Position

gap personnel are currently recruiting for an experienced and forward-thinking EA (executive assistant). Our client is a well-established, dual site manufacturing company based in Exeter, Devon.

Based in modern offices, the company provides a supportive working environment, working right in the heartbeat of the business.

The main purpose of the Executive Assistant is to perform secretarial work and provide the Managing Director with day-to-day administrative support. To also provide specific admin duties for the company.

Key duties include:

·  Provide a comprehensive and fully confidential clerical and personal assistance service to the Managing Director.

·  Answer and field any requests and queries appropriately and confidentially.

·  Manage the MD’s diary effectively allowing travel time and appropriate red time allocations.

·  Travel and accommodation management for the MD and Directors.

·  Keeping outlook emails and contacts monitored, updated and relevant for the MD.

·  Co-ordinate and organise meetings, conferences, and executive team meetings both in person and virtually.

·  Prepare meeting agendas, minute taking and proactive diary management.

·  Collate information, statistics, reports, presentations, and briefs where required.

·  Devise and maintain filling systems, scanning, and printing requirements.

·  Process billing and expenses /mileage claims for submitting to the accounts department on a monthly basis.

·  Add sales enquires to the inhouse system Dynamics and track emails accordingly on behalf of the MD.

Executive Assistant Specification:

The ideal Executive Assistant MUST:

·  Have proven work experience as a Personal Assistant for Senior Management preferably MD.

·  Have experience of undertaking a varied range of office administration tasks and duties.

·  Be computer literate with experience all MS office products.

Working hours and pay rates:

· Monday to Friday 08.30am – 4.30pm option of 1 day a week working from home, and school holidays flexible working options

· £40,000.00-£45,000.00per year

Own transport required due to this being a dual site location.

Successful candidates we be a pro-active team worker, liaising and co-operating with all members of staff. Operate within the confines of company policy and procedure requirements, including integrity and confidentiality in respect of the business. Abide by health and safety legislation in respect of yourself and others.

If this sounds like the new role for you, then we want to hear from you.

APPLY NOW and don’t miss this excellent career opportunity