Details:
- Salary: £35,000 - 40,000 - Annum
- Location: Norwich
- Date: 1 month ago
Description:
Executive Assistant
Remote working, with weekly meetings in the office in Norwich
Experience in a Project Management & Change environment is highly desirable
A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.
This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects.
Responsibilities
Work to support all aspects of daily work routine.
Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements.
Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group
Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate.
Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate.
Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Sort and triage mail; maintain e-mail and other address directories.
Prepare, reconcile, and submit expense reports.
Key Skills
Organisation, you will be required to juggle multiple tasks and meet deadlines.
Have a high attention to detail, ensuring accuracy in your work.
Calm and composed with the ability to manage pressure well.
The ability to build effective relationships with key stakeholders.
Effective time management.
Problem solving with the ability to provide solutions in good time.
If you have the relevant skills and this is of interest, please contact Claire Bush today