Details:
- Salary: £30,000 - 35,000 - Annum
- Job Type: Contract
- Job Status: Full-Time
- Salary Per: Annum
- Location: Leamington Spa
- Date: 2 weeks ago
Description:
Due to continued success and growth, our client is seeking a dedicated, dynamic and highly motivated EA to provide on-site support initially for 6 months with the possibility of extension. The ideal candidate will be driven, highly detail-orientated, and possess exceptional stakeholder management skills. This role requires a combination of administrative, organisational and interpersonal skills to ensure the efficient operation of the executive’s office and the smooth execution of daily tasks.
With a focus on fun and creativity they have made a mark in their industry and strive to make the best products on offer. Joining this company means becoming part of a team that has reached over 1 billion global customers.
Responsibilities:
Calendar and Communication Management
Proactively manage executive calendars with meticulous attention to detail, ensuring all appointments, meetings, and deadlines are organised effectively
Coordinate complex schedules and prioritise appointments, demonstrating a keen understanding of the executive's priorities
Act as the gatekeeper for communications, handling emails, phone calls, and correspondence with professionalism and efficiency
Draft and edit correspondence on behalf of the executive, maintaining a high level of accuracy and attention to detail
Provide comprehensive administrative support, including drafting documents, preparing presentations, and managing expense reports
Maintain impeccably organised files and records, ensuring easy access to critical information when needed
Stakeholder Management
Build and nurture strong relationships with internal and external stakeholders, representing the executive's interests with confidence and professionalism
Serve as a trusted point of contact for stakeholders, resolving inquiries and issues with a sense of urgency and dedication
Travel Arrangements
Take ownership of travel arrangements, managing all logistics for business trips with efficiency and precision
Anticipate the executive's needs and preferences when planning travel itineraries, ensuring a seamless experience
Meeting Coordination
Coordinate and prepare materials for meetings, demonstrating a proactive approach to anticipating needs and providing support
Attend meetings as required, taking detailed minutes and following up on action items with tenacity and determination.
Confidentiality and Discretion
Handle sensitive information and discussions with the utmost confidentiality and discretion, maintaining the highest ethical standards at all times
Exercise sound judgement when dealing with confidential matters, demonstrating unwavering integrity and professionalism
Problem Solving
Approach challenges with a solutions-oriented mindset, demonstrating resilience and resourcefulness in finding creative solutions
Thrive in a dynamic environment, adapting quickly to changing priorities and demonstrating a relentless drive to achieve excellence in all endeavours
Strong Work Ethic / Productivity
Demonstrate consistent dedication and commitment to tasks and projects
Exhibit reliability and accountability in meeting deadlines and delivering high-quality work
Show initiative in going above and beyond expectations to achieve goals
Consistently produce high-quality work efficiently and effectively
Demonstrate the ability to manage time and prioritise tasks to maximise output
Implement strategies to streamline processes and optimise productivity
Self Initiative/Autonomy
Take ownership of tasks and projects, demonstrating independence and self-motivation
Show initiative in seeking out new responsibilities and opportunities for growth
Able to work autonomously while still collaborating effectively with team members when necessary
Requirements
Previous experience as an EA or similar, preferably in a fast-paced environment
Exceptional organisational skills and strong attention to detail, with a track record of delivering high-quality work under pressure
The ability to interact confidently with stakeholders at all levels
Proficiency in Microsoft Office Suite and other relevant software applications
Discretion and integrity when handling sensitive information, with a commitment to upholding the highest ethical standards
A driven attitude, with a passion for exceeding expectations and driving success
INDL