Executive Assistant

Description:

An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. 

The successful Administrator will receive a salary of up to £30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. 

Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include: 

Associated administration for the many and varied garden and landscaping projects
Assist site managers by creating and updating project schedules and communicate project updates
Liaise with suppliers and sub-contractors
Maintain accurate job information sheets and assist with work logs and team rosters
Administration of the relevant paperwork for projects in regard to site Health & Safety
Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM
Answering calls, emails and responding to customer enquiries
Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant
Assist with the website management and promotion materials for potential clients
Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees
We’re looking for an Executive Assistant/Administrator with: 

Proactive approach to the role, willing to suggest improvements and implement change
Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales
Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency
Excellent communication skills, verbal and written and comfortable with managing budgets
Excellent computer skills, including MSOffice (Word, Excel, PowerPoint)
Excellent time keeping, attention to detail and organisation skills
A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times
They may be able to offer flexibility with start and finish times – salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working. 

To apply for this role as Executive Assistant/Administrator, please click apply online and upload an updated copy of your CV.

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