Executive Assistant

Description:

Work for a London Based University as an Executive Assistant (x2 positions available)

What you will be doing

Provide high level of executive support to one Vice-President or three Director's across the universities VP Offices
Diary management for complicated and demanding schedules, dealing with competing priorities, operating with appropriate flexibility and the confidence to say no to requests
Inbox management, including responding to (or referring to others as appropriate) a range of enquiries and correspondence, using the correct written style & tone of each individual
Liaise with senior level colleagues across the University and external contacts to arrange itineraries for national & international visits
Make all travel arrangements including obtaining visas, booking flights and accommodation.
Provide day to day support to individual during all trips, ensuring last minute changes to schedules are managed effectively & all other parties are kept updated
Liaise with external organisations to make arrangements for public speaking arrangements and ensure all on the day requirements are met
Prepare & submit expense claims
Organise meetings, including booking rooms, refreshments and travelWhat you need to be considered

Experience of providing senior level administrative and secretarial support to multiple individuals in a leadership role operating in a complex organisation
Experience of managing a busy diary for multiple individuals
Experience of organising committee meetings
Experience of organising and managing events
Highly computer literate with advanced experience of using MS Office applications (Word, PowerPoint, Excel)
Excellent command of English and good written communication skills including strong spelling, grammar and editing

What they offer

Job Title: Executive Assistant
Hourly Rate: £26.58 via Umbrella
Duration: 3-6 Months TBC
Hours: 36.5
WFH: Hybrid Model