Executive Assistant

Description:

Executive Assistant

Fixed term contract

Based in the City of London

We are seeking a highly proactive and resourceful Executive Assistant for our client, based in the heart of London. This is an exciting opportunity to join a fast-paced corporate environment and support a dynamic team. If you have excellent organisational skills and thrive in a busy role, then we want to hear from you!

In this role, you will have the following key responsibilities:

Proactively manage and coordinate complex diaries across multiple time zones.
Arrange frequent international and national travel, including visa and entry documentation.
Prepare for meetings and conferences, editing PowerPoint presentations and producing detailed agendas.
Compile expense reports in line with company policy.
Coordinate correspondence, meeting agendas, and presentation materials.
Process legal documents in accordance with company guidelines.
Maintain invoice records to ensure timely payment.
Manage telephone calls and e-mails, responding on behalf of the team where appropriate.
Support visitors from overseas offices.
Handle routine inquiries and confidential correspondence.
Keep archive and document registers up to date.
Maintain accurate and up-to-date contact files.
Manage and organise confidential files for the team.
Collaborate with other Executive Assistants in the Private Equity team and provide coverage during holidays.
Assist other Executive Assistants in the company as needed.
Perform any other ad hoc duties as assigned by management.To excel in this role, you should have the following technical skills:

Strong organisational and communication skills.
Proficiency in Microsoft Outlook, Word, and PowerPoint.
Previous experience with Concur and Serengeti is desirable.
Proactive and able to work both independently and collaboratively.
Decisive, resourceful, and adept at prioritising tasks.
Excellent attention to detail.
Flexible and adaptable.
Resilient with a strong team focus.Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website