Events Coordinator

Description:

Are you a highly organised event coordinator eager to elevate your career by taking on new challenges, and opportunities in a dynamic and fast-paced environment where your skills and creativity can truly shine? Our client a leading global tech business is seeking an enthusiastic and detail-oriented Event Coordinator to join an International Field Events Team.

Job Summary:

In this role, you will leverage your expertise in event management and your skills in organisation, project management, and collaboration to assist in planning and executing third-party events across diverse regions, industries, and audiences. You will be responsible for delivering a variety of high-impact events, bringing your strong understanding of event logistics, project management capabilities, and excellent interpersonal communication skills to the table.

Key Responsibilities:

Event Management and Logistics:
Support the International Field Events Team with the execution and logistics of events; provide on-site event support as necessary.
Manage the inventory of event supplies and branded items; oversee procurement and restocking.
Act as a liaison with key vendors, managing relationships and coordinating logistics.
Schedule and coordinate planning meetings; create detailed event playbooks and conduct post-event reviews.
Oversee hotel room blocks for key events, book meeting rooms, and coordinate schedules.
Organise and manage smaller-scale events independently.
Research and evaluate potential vendors for entertainment, decor, gifts, and venues.
Create and print event displays and collateral; assist with proofing and editing of materials, registration websites, and landing pages.
Arrange shipping and handling of event materials and equipment.
Perform additional event-related tasks and projects as assigned.

Reporting and Administrative Support:
Ensure data accuracy and completeness for tracking and analysing event expenditures and performance metrics.
Assist in the creation of departmental planning tools and campaigns using software solutions like Salesforce, Atlassian, Jira, and Workfront.
Familiarise yourself with event KPIs and assist in preparing departmental reports.
Collect and reconcile monthly credit card receipts using Concur software.
Submit event invoices, assist with vendor onboarding, and manage purchase orders and payment requests.
Maintain the International Events Calendar
Manage and update the Events Team and Executive Leadership Team contact lists.Basic Qualifications:

Education: Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
Experience: 2+ years in event planning and management, with experience in both small and large-scale events.
Skills:
Strong interpersonal and written communication abilities.
Proactive problem-solving skills and the ability to address challenges effectively.
Ability to manage multiple tasks and priorities in a fast-paced, dynamic environment.
Keen attention to detail with the ability to think and plan strategically.
Demonstrated ability to work independently and within cross-functional teams.
Resourcefulness in optimizing resources while maintaining budget constraints.
Solid project management skills.
Self-motivated with a proactive attitude and a willingness to learn independently.
Positive, globally-minded outlook.
Proficiency in MS Office Suite and common workplace technologies.Preferred Qualifications:

Experience in the technology, professional services, or financial services industries.
Prior experience in field events or trade show management.
Strong negotiation and diplomacy skills.
Experience with vendor management.
Familiarity with Confluence, NetSuite, Salesforce, Power BI, and Eloqua.
A proactive individual who initiates action rather than waiting for direction