Events Coordinator

Description:

Working for a European charity who specialise in the medical industry, you will join an innovate and highly regarded group of professionals who are experts in their field.

You will coordinate the planning and delivery of their flagship annual event and other specialist events that arise.

The Events Coordinator will provide consistent and high-quality project management and logistical delivery, working under the direction of the Events Director, in order to shape dynamic events and maximise revenue.

This role will be offered on a hybrid basis with 2 office-based days in the Windsor office and 3 remote working days.

Salary £35,000 per annum, 28 days holiday plus bank holidays, private healthcare, employee discount schemes, training and development.

Duties:

* Development of the Annual Meeting and events activities to ensure an outstanding and innovative experience for all attendees

* Coordination of the bidding process, selection and evaluation of event agencies, suppliers and other sourced services including: venues, hotels, caterers, audio-visual companies, technology suppliers, marketing and communication agencies, security suppliers, entertainment and staffing agencies, consultants, coach companies, booth builders and other suppliers that may be appointed to provide event related services

* Co-ordination with in-house events team: facilitation of weekly team meetings, ensuring adherence to event timetables, deadlines and schedules in order to guarantee the provision of high-quality services

* Coordination of cost and revenue management under the supervision of the Events Director

* Co-ordination of strategic event marketing and communications plan in consultation with the Events Director and marketing and communications agency.

* Management of event announcements across social media platforms, e-blasts, publications including online and print newsletters, websites, video and filming projects and event signage

* Day-to-day troubleshooting, addressing problems as they arise

* Co-ordination of and attendance at site meetings as required both in the UK and overseas

* Ensuring compliance with health and safety, licensing laws and GDPR requirements, and all other legal provisions applicable to events within the portfolio

* Liaison with Industry sponsors and/or contractors pre, during and post events

* Research markets to identify new business opportunities and emerging trends, identifying, summarising and reporting on findings, concerns and solutions

* On-site co-ordination of events in the UK and overseas.

Skills and Experience required:

The role requires exceptional communication and organisational skills, attention to detail and a high level of professionalism. A minimum of a Bachelors level degree and 3 years professional experience in the event management is also preferable.

* Ability to provide effective project management and organisation support across multiple, complex, cross organisational groups and projects

* Excellent written communication skills with a high attention to detail

* Excellent interpersonal skills with the ability to confidently build and develop effective working relationships with a wide range of individuals.

* Strong organisational skills and experience in events organisation

* Ability to maintain good relationships with all event stakeholders

* Experience of working to fluctuating deadlines and resilient under pressure

* Used to working independently and ability to organise and prioritise own workload effectively

* Excellent problem solving and analytical skills, with the ability to identify potential problems and resolve them effectively and independently as possible.

* Proficient in the use of IT and online applications. Ability to use IT to create and edit a range of documents and materials is essential.

* Experience in marketing and communications with proficiency in the use of social media to market, promote and analyse results in order to promote event activities

* Able to travel overseas to site meetings and events

* Ability to inspire and engage others and build effective relationships using sound judgement, initiative, tact and diplomacy when handling challenging situations