Events Assistant / Administrator

Description:

We have a fantastic new job opportunity for an Events Assistant / Administrator who is extremely well organised, numerate, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills.
As the Events Assistant / Administrator you will be responsible for the day-to-day running of the Army Benevolent Fund (ABF) regional office where you will be providing dedicated administrative, database management and accounting support to the Senior Events Manager.
Working as the Events Assistant / Administrator you will be supporting regional fundraising, developing volunteer fundraising, and initiating and delivering regional fundraising events.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV and supporting statement as soon as possible for our Recruitment Team to review.
SUPPORTING STATEMENT: Your Supporting Statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.
DUTIES
Your duties as the Events Assistant / Administrator include:
Administration
* Coordinate the general office administration and provide administrative support to the Senior Events Manager, Engagement Manager and Regional Director
* Respond to all telephone enquiries and act as the primary contact for supporters and volunteers
* Take initiative in giving guidance to supporters and volunteers
* Be able to search for, and comply with, relevant policy and process documents held on the Charity’s network drives
* Receive and dispatch mail
* Maintain sufficient stationery supplies to ensure the smooth running of all aspects of the office, purchasing supplies locally and national as necessary, within budget
* Maintain office equipment, liaising with suppliers / engineers as required
Database Management
* Create and maintain accurate Event records in a timely manner, liaising with the Mountbarrow House and other regional offices as required
* Input and update all correspondence relation to a constituent held on the database
* Make efficient use of the database for communicating with supporters
* Ensure donations are correctly batched, ‘thank you’ letters sent and saved, and the gift aid process has been correctly completed
* Assist with supporter engagement. Handle supporter information: input, maintain and amend data and maximise use of the regional component of the Charity databases
* Ensure that all supporter-entries are correctly coded and updated as needed
* Working with the regional office team and volunteer committees to ensure that the region remains UK GDPR compliant
Accounting
* Monitor the Regional Office income and expenditure and enter both on the system, preparing the accounts each month for approval
* Account for all donations received
* Account for cash and cheques received at regional level
* Pay all approved invoices
* Maintain the Petty Cash account
Fundraising
* Assist with planning and delivery of briefings and events and represent the Charity at external events
* Initiate and manage your own regional events where opportunities exist
* Attend key regional and national events as directed by Senior Events Manager
* Support volunteers Fundraisers and act as the primary Point of Contact for new volunteers
* Account for, maintain, and distribute fundraising equipment and merchandise
* Manage regional gift items
* Ensure that you stay up to date and compliant with fundraising best practice
Other
* Flexibility for out of hours working, with time off in lieu (TOIL) available as compensation
* Attendance at the Charity’s Annual Conference – including associated dinners/receptions
* To help assemble, erect and dismantle fundraising equipment, including gazebos and marketing stands
CANDIDATE REQUIREMENTS
Ability to be flexible with working patterns
Well-developed communication skills, with strong interpersonal skills
Literate and numerate
IT literate with understanding of social media tools
Able to work on own initiative and as part of a team
An understanding of the British Army and the Charity sector is desirable, as well as empathy with the Charity’s beneficiaries
Driving licence is desirable
The Army Benevolent Fund (ABF) is an Equal Opportunities Employer
NO AGENCIES PLEASE
HOW TO APPLY
To be considered for this job vacancy, please submit your CV and Supporting Statement to our Recruitment Team who will review your details.
JOB REF: AWDO-C12254
This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)
AWD-IN-SPJ