Document Controller

Description:

About the role

Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join our Living Places team as a Document Controller on the Highways Service Partnership in Southampton and you can build something to be proud of.

Role Purpose: To support the design manager, project team, supply chain and others to manage documentation and implement the systems to ensure information is adequately controlled and shared from preconstruction through to completion and archiving.

What you'll be doing

As a DOCUMENT CONTROLLER, you will have the following accountabilities:

* Project admin for Business Collaborator.

* Identify the contractual requirements in relation to document control.

* Work to continuously improve and enhance procedures and systems utilised for document control.

* Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.

* Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan to meet relevant requirements (i.e. ISO 9001).

* Provide feedback such that the Design Manager is fully aware of all documentation issues.

* Support the delivery of Balfour Beatty’s Right-First-Time initiative and relentless focus on Zero Harm.

* Manage systems (Business Collaborator, SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) such that all documentation is stored efficiently and can be accessed at all times.

* Provide proactive support working collaboratively with the project team to ensure the document control systems are effectively implemented including:

1.

1. Issue document numbers to relevant parties in accordance with the project requirements;

2. Quality check incoming documents (e.g. from designers) in line with the document control procedure);

3. Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes;

4. Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner;

5. Support the review / approval process, including the collation, distribution and close-out of comments;

6. Support implementation of other relevant procedures (i.e. TQ/RFI Database).

Who we're looking for

The following qualities/experience are recommended:

* Experience using IT systems used for document control (Business Collaborator, SharePoint, Autodesk BIM 360 Field).

* Working knowledge of BIM 360 docs.

* Previous Document Controller experience within construction industry.

* Good interpersonal and communication skills.

* Basic understanding of BIM Level 2.

* Ability to communicate effectively both verbally and written with all levels of the organisation.

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on. You can shape a lot with Balfour Beatty. Every day, our projects change the way the world looks and improve the way it works. We care about our people, embrace diversity and inclusion and aim to positively impact the communities in which we operate.

With a competitive base salary and generous holiday entitlement, we offer a full range of BENEFITS too.

Voluntary benefits such as our private health care plan, share incentive plan, an additional holiday leave purchase scheme, access to exclusive lifestyle discounts portal, discounted travel insurance and more.

Wellbeing and additional benefits like our enhanced family friendly leave policies, employee Refer and Earn scheme, support towards some living/travelling away from home costs, gym discounts and much more!

If you feel that this is the job for you, please do not hesitate to apply