Document Controller

Description:

Job Title: Document Controller
Location: Aberdeen
Salary: £33,000 - £36,000
Full time, permanent
Duties & Responsibilities
* Maintaining a comprehensive document control system, inclusive of field systems, to ensure the requirements of any specific project are met
* Lead the implementation to upgrade the document control systems
* Creating document templates
* Converting information from project teams into user-friendly documents
* Numbering and labelling documents for identification and reference
* Scanning, copying and distributing documents to project team members and stakeholders.
* Tracking documents to maintain confidentiality
* Reviewing documents and making revisions for accuracy
* Liaising with project team members to ensure documents meet requirements.
* Training document specialists and other employees on document systems
* Remain up to date with all company policies and procedures, industry legislation and guidance applicable to your subject field.
* Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant.
* To participate in internal audits as directed
* To be the focal point for all Project documentation, accounting for all documentation received and transmitted
* Monitoring and reporting of document status by the use of reporting tools
* Ensuring that Internal Departments produce documentation
* Provide training on document control system.
Essential:
* Relevant system experience
* Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint
* Relevant business administration qualification
Desirable Criteria:
 Committed to continuous improvement and identification of efficient work methods and processes.
 Good administration skills
 Good communication skills, both verbal and written, maintains positive collaborative relationships at all levels
Ability to work with detail and accuracy.

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