Document Controller

Description:

Document Controller

Facade Remediation Contractor

Location: Steynning - Office-based, with occasional travel to project sites

Salary: Competitive, dependent on experience

Contract: Full-time, permanent

About the Role

We are looking for an experienced and highly organised Document Controller to join a growing facade remediation contractor.

The successful candidate will play a key role in supporting the delivery of our facade remediation projects, ensuring that all project documentation is accurately controlled, maintained and distributed. Working closely with project managers, site teams, commercial teams, consultants and subcontractors, you will be responsible for maintaining robust document control procedures and ensuring that project information is managed efficiently throughout the project lifecycle.

Previous experience using Viewpoint 4Projects is essential for this role. We are looking for someone who can confidently manage construction documentation within the platform and understands the importance of accurate revision control, document tracking and maintaining comprehensive project records.

This is an office-based position, with occasional travel to project sites as required.

Key Responsibilities

Manage and maintain project documentation through Viewpoint 4Projects, ensuring all information is correctly uploaded, recorded, distributed and controlled.

Maintain document registers, drawing registers, revision histories and transmittal records across multiple projects.

Ensure the correct and latest revisions of drawings, specifications and technical documents are available to relevant project stakeholders.

Upload, issue and track drawings, technical submissions, specifications, reports, risk assessments and method statements.

Monitor document review and approval workflows, following up with project teams, consultants and subcontractors on outstanding submissions.

Maintain accurate records of quality assurance documentation, inspection and test records, photographic evidence and project compliance information.

Assist with the preparation and collation of project handover packs, operation and maintenance manuals, health and safety files and completion documentation.

Support the management of facade remediation documentation, including material approvals, product data, fire safety information and other relevant compliance records.

Liaise with internal teams and external stakeholders to ensure project information is issued and received within agreed timescales.

Ensure document control procedures are consistently followed and project records remain accurate, organised and accessible.

Provide general administrative and document management support to project delivery teams.

Travel to project sites when required to support document control and project administration activities.

Essential Requirements

Proven experience working as a Document Controller within the construction industry.

Essential: hands-on experience using Viewpoint 4Projects.

Strong understanding of construction document control procedures and revision management.

Experience managing technical drawings, document registers and project information across multiple projects.

Proficiency in Microsoft Office, particularly Excel, Word and Outlook.

Excellent organisational skills and a high level of attention to detail.

Strong communication skills and the confidence to liaise with project teams, consultants and subcontractors.

A proactive approach to managing deadlines, chasing outstanding information and resolving document-related issues.

The ability to work independently in an office-based environment while supporting multiple project teams.

Flexibility to travel to project sites when required.

Desirable Experience

Experience working for a facade contractor, remediation contractor or main contractor.

Exposure to cladding replacement, external wall systems, fire safety remediation or building refurbishment projects.

Experience managing quality assurance records, compliance documentation and project handover information.

An understanding of the documentation requirements associated with building safety and facade remediation works.

Salary and Benefits

We offer a competitive salary and benefits package, including:

Discretionary annual bonus

Private healthcare

Annual salary reviews

Company pension scheme

25 days' annual holiday, plus bank holidays

How to Apply

If you are an experienced Document Controller with a strong working knowledge of Viewpoint 4Projects and are looking to join a growing facade remediation business, we would like to hear from you.

Please submit your CV, outlining your relevant construction experience and experience using Viewpoint 4Projects, to [insert contact details].

We are looking for someone who takes pride in maintaining accurate project records, works proactively with project teams and understands the importance of effective document control in delivering successful remediation projects