Document Controller

Description:

Mane Infrastructure are on the look for a Document Controller to work as part of a team for our client who are leading M&E Engineering contractors who are carrying out major electrical installations and fit out within a new build energy from waste plant based in West Bromwich.

As a Document Controller you will be required to work as part of the HR team based in the West Bromwich area. Our client delivers end-to-end solutions across the entire railway network, from major stations to multi disciplinary projects.

As a Document Controller you will be required to perform administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

Key Responsibilities:

Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
Uploading / Downloading project documents to client Document Control System.
Uploading / Downloading documents to Asite VVB Document Control Management portal.
Maintaining Document Control register, TQ and RFI register.
Recording, checking and tracking all incoming and outgoing project documents.
Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
Acting as the Assistant Project focal point for all administration matters.
Placing requisitions on SAP
Reconcile Delivery Notes with purchase orders
Single point for all Timesheet, time and attendance related queries
Regular updating of time and attendance using information from timesheet provided.
Updating Staff Register, Training Matrix etc.
Monitoring of Site Stationery.
Photocopying, scanning, encapsulating documents.
Monitor Site Holidays/Absence records and liaison with HR department
Updating & maintaining records of staff holidays, sickness and absence and other project records.
Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
Filing and archiving various paper work
Typing (Letters, memos, e-mails, meeting minutes and reports etc.)
Providing full secretarial and administrative support to Project Team
Essential Desired

Knowledge of the construction document control
Good understanding of document control processes and best practices
Good understanding of regulatory requirements and compliance processes and practices.
Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.Experience:

Essential Desired

Have an experience in Document Control and different DMS (Document Management System)
Desire and commitment to work within the construction environment.
Demonstratable experience in an administrative capacity
Previously worked within the Rail industry, expose to the Rail specific document control procedures.
Working Hours:
07:30am - 16:30pm