Document Control Manager

Description:

Document Control Lead
Temp - Perm
Studley, Warwickshire

1st Step Solutions are working on behalf of a Nationwide Construction & Engineering company that have a requirement for a Document Control Lead to join them on a temp to perm basis.

We are seeking applicants that have proven experience within Line Manager including objecting setting and developing abilities.

Responsibilities:
- Ensure contracts meet the documentation requirements of the AMP7 Framework procedures and STW procedures.
- Champion the most efficient ways to reduce filing waste while maintaining accurate records.
- Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.
- Management of framework level documents and filing systems.
- Create and maintain the Document Control Management Plan
- Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.
- Ensure the MIDP and TIDP's are fully utilised across the board.
- Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.
- Ensure there is a standard, structured folder system with visual aids to prompt end users.
- Maintaining and improvement of document management processes and systems
- Scanning and uploading paper documentation onto iCosnet, with regular visits to sites responsible for on a regular basis to ensure kept up to date.
- Ensure the correct naming conventions, META data and other attributes are used and maintained.
- Register, track and distribute for approval all documentation submissions by the Contract teams.
- Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.
- Manage access to our document control system (BC7.9.7 "iCosnet") for the Contract Team and Supply Chain.
- Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks.
- Support the Contract Team by promoting the correct filing of relevant emails.
- Support the Contract Team on their journey from new inexperienced iCosnet users to 'business as usual' as the main point of contact for related queries and guidance material.
- Receiving, filing, and distributing incoming site mail if required
- Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.
- Share good practice with the wider Document Control community in our drive for continuous improvement.
- Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)
- Undertake regular audits on contract governance, deliverables, and key client deliverables.
- Highlight upcoming deadlines and outstanding actions for the Contract Team
- Assist with meeting and exceeding group and customer audit results.
- Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.
- Conduct Quality audits both advisory and scored.
- Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.
- Participate in continual professional development, including that which will benefit others in the business as well as oneself.
- Any ad-hoc tasks as requested by your line manager.

Experience:
- 2yrs Line Management skills including objective setting and developing abilities.
- Minimum of 4 years of experience in document control within an engineering or technical environment, preferably in a consultancy or project-based setting.
- Highly organised with an attention to detail, ability to plan and prioritise the team's workload and able to work effectively to deadlines.
-Strong communication skills with ability to be assertive particularly when enforcing minimum standards.
- Knowledge of industry standards, regulations, and compliance requirements related to document control.
- A thorough knowledge of using EDMS systems and IT, including the following: Information Exchange (CAPTURE) user Business Collaborator 7.4 administrator, ProjectWise, Asite, Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint & Visio, Good interpersonal skills and team worker