Democratic Services Officer

Description:

Devon and Somerset Fire and Rescue Service are looking for a Democratic Services Officer to enhance our team based at our Service Headquarters in Exeter. You'll join us on a part time (20 hours per week), permanent basis and in return you will receive a competitive salary of £(phone number removed) - £(phone number removed) per annum pro rata which equates to £(phone number removed) - £(phone number removed) (gross) per annum for 20 hours per week. 

Devon and Somerset Fire and Rescue Service is the largest non-metropolitan Fire and Rescue Service in England. We provide prevention, protection, and response services across the counties of Devon and Somerset. 

Our vision is that together, we will work to end preventable fire and rescue emergencies, creating a safer world for you and your family. Keeping people safe is what we do, and we owe our fantastic reputation to our highly skilled and motivated workforce. 

About the role: 

As our Democratic Services Officer you will provide support to the Democratic Services and Executive Support Manager in the effective and efficient servicing of the Fire and Rescue Authority and its Committees, and undertake duties associated with the clerking of consultation / negotiation meetings with trade unions. 

Find out more:

Key responsibilities of the Democratic Services Officer:

In support of the Democratic Services and Executive Support Manager, to be responsible for the duties associated with servicing the Fire and Rescue Authority's committees, the Local Pension Board, and arrangements associated with the clerking of consultation / negotiation meetings of representative bodies and specifically, the Combined Employee Relations Committee. This could include the following: 

- The drafting of reports as required.

- The setting of dates for meetings

- The preparation and circulation of agendas

- Attendance at meetings and provision of procedural advice as required

- Preparation of minutes

- Communicating / undertaking actions as required from meetings in a timely manner

To provide cover as and when required for the Democratic Services and Executive Support Manager in undertaking duties associated with the clerking of Devon and Somerset Fire and Rescue Authority and the Executive Board meetings as and when required. 

To maintain security and confidentiality of information, whether computer based or otherwise, in line with Legislation i.e. GDPR and all DSFRS policies. 

Contribute as appropriate to the development, monitoring and implementation of the Democratic Services and Executive Board Departmental Plan. 

Closing date: 2359hrs on Monday 1 July 2024

If you feel you have the skills and experience to become our Democratic Services Officer please click 'apply' today, we would love to hear from you.

The successful candidate must, by commencement of employment, have the right to work in the UK. 

How to apply:

You will be required to complete an application form and submit a document evidencing how you meet the following essential criteria from the Job Description and Person Specification. 

Excellent oral and written communication skills. 

Proven ability to work accurately and to tight deadlines, proactively with a degree of autonomy and a high level of self-motivation. 

Professional manner with the ability to recognise, respect and maintain confidentiality as required. 

Previous experience of servicing meetings including agenda production and dispatch, and taking and writing minutes. 

The ability to demonstrate diplomacy and maintain impartiality in all aspects of work undertaken. 

The ability to multi-task and work in a dynamic and constantly changing environment

Please not that the evidence that you upload should not exceed 2000 words in total. 

Evidence submitted in relation to the essential crtieria above will be used to shortlist any applications received. 

Our values

As a Service and as individuals: 

We are proud to help

We are honest

We are respectful

We are working together

Devon and Somerset Fire and Rescue Service recognise and celebrate the vast diversity of the local communities that we serve, and we aspire for this to be reflected in our workforce. We encourage candidates from diverse backgrounds, experience and beliefs, who share our values to consider working for us