Contracts Administrator

Description:

Operations Contracts administrator
Based - Northop
Salary - £12.82ph
 
Department:
Technical Planning, Reporting & Cost Control
 
Location:
Northop
Reports to:
Operations Contract Coordinator
Purpose:
Reporting directly to the Operations Contract Support Coordinator the Operations Contract Support Administrator provides support to contract managers in respect to all post contract award activities including contract compliance and the identification of future contract requirements.
To assist with the ongoing coordination of all allocated live contracts within the Technical Planning, Reporting & Cost Control team.
To undertake all relevant contract tender activities, including supporting the preparation of Scopes of Work, technical evaluations and clarifications.
Main Accountabilities and Responsibilities:
· To support the post-award contract requirements including participation in kick-off meetings, contract amendments and variations, maintaining contractual correspondence files, invoice checking, claims management, agreement of final accounts and contract close-outs.
· Provide contract administration support ensuring that all activities are performed in line with contractual obligations and ensure that auditable contracts records are maintained.
· Schedule and participate in, regular contract review meetings.
· Monitor contract risks and propose remedial actions.
· Promote compliance with the Code of Ethics and Law 231 principles.
· Support the preparation of department contract plans and strategies.
· Support the preparation of requisitions for contract submissions.
· Provide analysis, advice, and services to continually improve contract management and administration processes.
· Ensure the contract status is in accordance with the policy in terms of contract requirements, validity, value, and expiry date.
· In conjunction with Procurement, undertake all relevant contract tender activities including supporting the preparation of Scope of Work, technical evaluations, and clarifications.
· To liaise with Procurement, Finance and other departments to ensure a smooth and effective contract implementation and management process.
· To ensure full adherence to the Company’s Health, Safety & Environment policies, procedures, and standards
· To fully comply with the Code of Ethics and Law 231 principles
· To participate in Emergency Response duties, as required
Main Interfaces (relationships):
INTERNAL (company, no reporting line):
· Liaise closely with Finance and Procurement Departments
· Liaise with contract owners.
EXTERNAL (external):
· Liaise with external contract providers.
Education & Professional Qualifications:
· Educated to HND or Degree level in a commercial subject or equivalent.
· Membership of relevant professional association preferred.
Required Experience and Technical Competencies (relevant experience and technical skills):
· Proficient user in PC software
· Knowledge of SAP
· Previous contracts administration experience in oil and gas industry
Behavioural Competencies:
· Ability to respond to high levels of work activity with flexibility to work additional hours to meet operational requirements.
· Strong organisational and administrative skills
· Excellent communication and interpersonal skills
· Ability to meet deadlines and work with conflicting priorities.
· Good team working skills.
· Accuracy and numeracy and adaptable to changing requirements