Contracts Administrator

Description:

Location: The Glades, Bromley (64 High St, Bromley BR1 1DN)

Role Purpose:

Reporting to the Technical Manager you will provide administration support to Site Operations Team based on site at the Glades Shopping Centre, Bromley.

What you will be doing

* Place suppliers orders using the CAFM (computer aided facilities management) system and produce quotations.

* Input time sheets onto the relevant systems.

* Upload information to clients CAFM as required in a timely manner.

* Compile reports as required to enable the Company to fulfil its contractual obligations.

* Liaise with the operations team from engineer to director level.

* Raising and chasing additional work statements sheets in a timely and accurate manner.

* Focus on WIP and keeping it below 3 months.

* Compiling all information required for credit notes to be raised.

* Raising of invoices and dealing with invoices queries to achieve a suitable resolution.

* General filing and organisation of work area, general administration duties as required from time to time following Company administration procedures at all times.

* Attend team briefings as required.

* Represent the Company in a positive and professional manner at all times.

* Carry out any other reasonable instruction from the line manager, their line managers or member of the senior management team.

* Co-operate with the company to allow it to fulfil its moral and legal duties and obligations.

What we will need from you:

* IT literacy with experience in MS Packages (Word, Excel & Outlook) (essential) and in-house CAFM systems (but training will be provided)

* Excellent verbal skills with ability to communicate effectively with customers/internal & external stakeholders along with a good standard of written communication (essential)

* Experience of raising purchase orders/invoices/credit notes (essential)

* Proven attention to detail and accuracy skills (essential)

* Organisational and time management skills (essential)

* Ability to work independently using your own initiative as well as being a conscientious and reliable team player (essential)

* Results/task orientation with ability to deal with multiple priorities with maximum results (essential)

* Proven experience in a similar Administrator role gained within an FM/Engineering environment (desirable)

* Knowledge of the Building Services industry (desirable)

What you can expect from us

* Competitive salary

* Hours: 40 Per week Monday to Friday (8am to 5pm), 24 days holiday plus bank holidays, Ability to buy and sell holidays – buy 5 days & sell 2 days,

* Life assurance, Auto-enrolment company pension scheme, Employee Assistance Program (EAP), Cycle to work scheme, Purchase an electric vehicle via salary sacrifice, Employee discounts with various brands.

* Learning and development programs, training and career opportunities.

About Integral & JLL

We’re Integral, part of JLL. We’re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK.

If you’re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at Integral and JLL!

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you