Contract Support Administrator

Description:

We are working with a fantastic company, who offer superb career opportunities, room to grow. They are a very successful global and national business, who have that family feel within the team.
If you have experience within facilities administration/support, reactive scheduling, scheduling engineers and want to be part of a friendly and fun team, who will offer you the opportunity grow your career, then please read on!
Job Title: Contract Support Administrator
Location: Heathrow (Hybrid)
Salary: £31,000 - £32,000
Office based during training, thereafter Hybrid, 3 days office, 2 days home.
You will be supporting the Contract Manager in the daily coordination or engineers and sub-contractors, and administration of works. This role offers a fantastic opportunity to work as part of a dynamic team in a fast-paced environment.
Key Responsibilities:
* Manage and take responsibility for compliance and reactive job administration duties
* Produce, weekly and Monthly reports on any outstanding PPM’s Statutory and Non-Statutory.
* Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met.
* Plan engineer’s jobs and coordinate site visits with customers
* Issue annual purchase orders to subcontractors
* Monitor shared emails and systems to ensure timely response to reactive calls
* Keep customers updated on all reactive calls until completion
* Prepare quotations in line with SLA agreements
* Place orders to suppliers and subcontractors
* Manage works in progress and liaise with the finance team
* Perform other duties as required for the role
Essential Skills and Experience:
* Previous experience in facilities management administration, scheduling works/engineers
* Excellent written and verbal communication skills
* Ability to thrive in a fast-paced role
* Strong prioritisation skills and ability to work independently
What’s in it for you?
* 25 days holiday plus Bank Holidays
* Opportunities for professional development and qualification
* Clear progression pathways within the business
* Free On-site parking
* Company events
If you are looking to join a fantastic team in a dynamic environment, we would love to hear from you.
Apply now to take the next step in your career!
We are an independent recruitment agency who are celebrating our 40th year of supporting local candidates find local opportunities. Based centrally in both Uxbridge & Windsor we offer permanent, temporary and contract recruitment services within Middlesex, Buckinghamshire, Berkshire and the West London region.
For the purpose of the Conduct Regulations please be advised that when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business.
We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice
KEYWORDS: Facilities, Contract support, Engineers, scheduling, PPM, reactive, repairs