Contract Administrator

Description:

Contracts Administrator

Salary - £39,000 - £40,400 per Annum

Location - Fawley

About the role

Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues. Monitors and manages contract expiration dates. Works with moderate work direction and is skilled and knowledgeable to the position.

Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating Contractor's compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required

KEY REPONSIBILITIES

Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
Provide contract status reports to management for review.
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements. - Provide support to Accounts Payable as required.
Coordinate with field personnel and confirm that Contractor performance evaluations (ongoing or end-of-service) results are captured for future contract consideration.
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
Work closely with Procurement on contract renewal, contract award, contract resolutions
and contract follow-up action items.

SKILLS AND QUALIFICATIONS

Microsoft Excel and other analysis tools - excellent computing skills
Experience within a large corporation or complex organizational setting.
Experience working with developing businesses.
Experience in engaging with contractors, in a developing country environment.
Experience of using SAP (or other) computerized maintenance management tools.
Business and ethics compliance.
Understanding of company expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country's commercial environment, and the
role of government and regulatory authorities.
Ability to integrate security and community objectives into plans for Service & Material

Budgetary reporting and analysis skills
Solid written communication and reporting skills
Maintenance and Reliability (M&R) processes
Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
Good observation and listening skills
Demonstrates high level of initiative and ability to work Independently
Good interpersonal and motivation skills.
Good communications and presentation skills
Good organisational and administrative skills
Good communication skills (oral & written) in Fluent English
Ability to interact in a multi-cultural environment

This role will require a drug and alcohol testing along with a DBS as part of the on-boarding/vetting process