Compliance & Business Systems Manager

Description:

NEW VACANCY! (PK9486)

COMPLIANCE & BUSINESS SYSTEMS MANAGER

EAST MIDLANDS

SALARY £32-42K (Depending on Experience)

Our client is a specialist in high-quality labelling, packaging and garment accessories. They provide their clients with a full range of products, including bespoke labels, packaging solutions, and garment accessories, serving a variety of market sectors predominantly fashion, retail, and luxury goods.

They are currently looking for a Compliance & Business Systems Manager to join their team due to continued growth within the business. You will be taking responsibility for the management systems, regulatory compliance and associated business administration.

This role is a hands-on position combining quality and environmental management systems, health and safety coordination, regulatory compliance and general business administration. Taking ownership of maintaining and improving the company's compliance process, ensuring documentation is accurate, statutory obligations are tracked, audits are successfully coordinated and senior management receives clear reporting on remaining actions and risks.

Ideally looking for someone who can work independently, identify improvements and manage multiple responsibilities in a growing SME environment.

Key Responsibilities:

Manage and maintain the company's integrated Business Management System, covering ISO 9001 and ISO 14001
Coordinate the transition to the 2026 editions of both standards
Maintain management-system manuals, company policies, procedures, controlled documents and official documentation
Develop and manage the internal audit schedule, conducting or coordinating audits as appropriate
Prepare for external certification and surveillance audits
Maintain corrective-action registers and monitor nonconformities through to closure
Coordinate management reviews, quality objectives, environmental objectives and performance reporting
Assist departmental managers in developing and documenting processes
Coordinate the company's workplace health and safety management arrangements
Maintain risk assessments, including COSHH, manual handling, machinery-related and workplace assessments
Organise and document fire safety checks, fire drills, fire risk assessments and emergency procedures
Maintain accident, incident and near-miss reporting records
Coordinate RIDDOR reporting where applicable, with appropriate management oversight
Organise statutory inspections, equipment testing and required health and safety training
Maintain PPE and safety inspection records
Liaise with external professional and competent advisers, including health and safety specialists, where specialist expertise or advice is required
Work alongside the Factory & Warehouse Manager to promote safe working practices
Maintain a register of applicable regulatory and environmental obligations, monitor relevant legislative and regulatory changes affecting UK operations and international supply chains, and coordinate appropriate updates to compliance arrangements
Assess and coordinate Plastic Packaging Tax and packaging Extended Producer Responsibility compliance
Collect and maintain packaging weight, material, recycling and supplier evidence where relevant
Coordinate required environmental and regulatory submissions with management, accountants and specialist advisers
Maintain waste management and environmental documentation
Support sustainability reporting and customer environmental enquiries
Coordinate the company's UK GDPR and data protection compliance arrangements
Maintain privacy policies, data retention schedules and relevant processing records
Maintain appropriate data handling and security procedures
Coordinate responses to information requests, incidents and data protection queries
Support HR recordkeeping alongside the Office Manager
Coordinate customer compliance questionnaires, supplier approval documentation and the provision of up-to-date company certification information to customersRequirements:

At least 3-5 years' relevant experience in compliance, quality management, business systems or a comparable role
Practical knowledge of ISO 9001 and experience maintaining management-system documentation
Experience of conducting or coordinating internal audits
Good understanding of workplace health and safety administration
Strong written communication and document management skills
Proficiency in Microsoft Office, particularly Excel and Word
Confidence working independently and following matters through to completion
Ability to coordinate multiple deadlines without close supervision
Experience working across different departments in a small or medium-sized organisation
Experience with ISO 14001 or integrated management systems - Desirable
ISO 9001 Internal Auditor or Lead Auditor training - Desirable
IOSH Managing Safely or NEBOSH General Certificate - Desirable
Experience in manufacturing, textiles, printing, packaging or international supply chains
Familiarity with UK GDPR, Plastic Packaging Tax or packaging EPR conditions - Desirable
Experience coordinating external regulatory, certification or health and safety advisers