Company Secretarial Administrator

Description:

Company Secretarial Administrator

Legal & BA (Group Secretariat)

Permanent, full-time

White City, London (hybrid working patterns apply)

Hiring range: £30,000 - £40,000

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people. Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The team

As part of the Group Secretariat team, we are looking for a Company Secretarial Administrator to join us and provide vital support to all members of the team. The team focuses on delivering a professional and broad ranging Company Secretarial service to the PLC Board, its Committees, the Management Board and Divisional Boards, ensuring good corporate and subsidiary governance throughout the Group.

Some key responsibilities include (but are not limited to):

Board administration and support, including:

* Responsible for diarising and assisting with the logistics for the ITV plc, Management and Divisional Board and Committee meetings.

* Communicating key deadlines with stakeholders/presenters and coordinating delivery of Board and Committee papers via Board Intelligence.

* Preparing and maintaining the annual calendar for the Board and Committees to include corporate events and key dates.

* Updating and maintaining the Board and Committee related records and minutes.

Corporate Governance and listed company requirements, including:

* Assisting with aspects of the share dealing clearance process and compliance with the Share Dealing Code.

* Assisting with the organisation and logistics for the AGM.

* Assisting with the production of the ITV plc Annual Report and Accounts.

* Assisting with the preparation and release of regulatory announcements to the London Stock Exchange as required.

Subsidiary governance, including:

* Assisting in the day to day secretarial administration and filing for UK and certain overseas subsidiaries as required, including:

* Maintaining and updating statutory records, including the Group Structure Chart.

* Liaising with the finance team and auditors, for the signing and filing of subsidiary accounts.

* Ad hoc signing and approval requirements for UK entities, including liaising with external service providers such as notaries.

Other general duties, including:

* Keeping the governance section of the itv.plc website up to date.

* Deputising for the Group Secretariat Managers when necessary and when dealing with delegated work.

* Maintaining departmental and Board contact records.

* Maintaining departmental holiday records.

* Monitoring the Department’s budget and ensuring that invoices and expenses claims are approved and processed for payment, and maintaining accurate records for budget purposes.

* Managing the Group Secretariat inbox.

Skills you’ll need (minimum criteria)

* An understanding of, and interest in, company secretarial practice.

* Strong organisational skills and good communication skills, both written and verbal, and excellent attention to detail.

* Strong administration experience and highly self-motivated.

* Good time management with the ability to work to deadlines.

* Ability to stay calm under pressure and be flexible.

* Demonstrate ability to be a good team player.

Other things we’re looking for (key criteria)

* An understanding of ITV’s More than TV strategy and how this role supports with what we are looking to achieve

* Would suit someone studying or aspiring to sit CGI qualifications.

ITV is for everyone

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above). We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Please discuss with your recruiter during the process.

* There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including:

Flexible working with a range of options

Generous holiday allowance, plus you can buy more

Annual bonus opportunity

Competitive pension contribution

Save as you earn - with an opportunity to buy ITV shares

Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

Closing date: Tuesday 19th March 2024