Communications Clerical Supervisor

Description:

Apple Recruitment are recruiting for a Communications Clerical Supervisor on behalf of the NI Assembly.

Job Purpose

The Communications business unit is responsible for a range of duties including the broadcasting of Assembly committees and Plenary Sittings, the build and dissemination of social media material highlighting the work of the Northern Ireland Assembly, answering media questions, supporting the Speaker in events and running media campaigns.

The Communications unit holds budget responsibility for a range of needs and the Clerical Supervisor will take the lead in tracking invoices and payments and advise on relevant issues in relation to spend.

The role also involves assisting with outputting social media pieces using platforms such as X, Facebook and Threads to encourage public engagement with the work of the Assembly.

The post holder will assist in the organisation of support services around events such as photographers, and assist in dealing with inquiries from the public and other stakeholders in relation to the Assembly.

Job Description:

Main duties and responsibilities of the job.

· Using electronic systems to make payments and to produce accurate and timely reports on expenditure.

· Effectively using Microsoft Office and bespoke internal Assembly Commission software systems to make payments (training on using Assembly Commission software systems will be provided).

· Using financial systems to process invoices and purchase orders.

· Using spreadsheets to journal financial transactions and check accuracy against necessary business requirements.

· Publishing information on social media e.g. posting and adding content to social media platforms such as Facebook and X.

· Publishing information on the Assembly Commission webpages/platform and keeping relevant homepages up to date.

· Assisting internal/external stakeholders and members of the public by replying to emails and answering the Assembly’s public telephone line.

· Maintaining effective relationships with key stakeholders including Members, Managers, Officials from executive departments and members of the Public.

· Researching and preparing accurate and timely information.

· Review incoming correspondence and prioritising next steps as necessary.

· Drafting correspondence ensuring that work is accurate and presented in the corporate format.

· Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers.

· Complying with all Assembly Commission’s relevant policies and procedures including Equal Opportunities and Dignity at Work policies and procedures

· Carrying out other duties that the Assembly Commission reasonably requires of you.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 10am on Monday 13 May 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

1. At least two A Levels in any subject and GCSE Math’s and English at grade C or above. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.

AND

At least two years’ experience in a) – d) listed below:

2.

a) Creating purchase orders, paying invoices and tracking budget spend.

b) Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public.

c) Working in a public facing office environment dealing with enquiries.

d) Effectively using Microsoft Office to manage information, create documents and assist in providing a quality service.

OR

3. Four years’ experience in a) – d) above.:

Further Details:

· Hourly Rate based on £33,407per annum

· Up to 3 months with possibility of extension

· Closing date for CV submission to Apple: 10am on Monday 13 May 2024

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 10am on Monday 13 May 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer