Commercial Operations Coordinator

Description:

Our client, a leading organisation in the technology sector, is currently seeking a Sales Support and Operations Coordinator for a fixed-term position at their office in The Heights, Weybridge.

Key Responsibilities:

Sales Operations & Contract Management

Manage end-to-end ERP sales transactions including quotations, contracts, purchase orders, invoicing, and project completion
Process and register sales leads in the sales system and maintain accurate customer contact information
Create and manage sales-related documentation such as quotations, purchase orders, invoices, and contracts
Manage contracts and invoicing processes for customers, including billing follow-ups
Understand internal solutions, pricing structures, and team sales targets while tracking individual sales performance

Financial Reporting & Forecasting

Perform monthly closing activities including customer invoicing and supplier payments
Forecast monthly and annual sales revenue, profit, and overall business performance
Prepare weekly, monthly, and yearly sales and business performance reports using Excel
Support project leads in developing robust financial plans aligned with business objectives and KPIs
Analyse variances between actuals, budget, and forecast, providing commentary and actionable insights

Stakeholder Coordination & Administrative Support

Collaborate with internal stakeholders including procurement teams, HQ, vendors, and customers to ensure timely project delivery and resolve sales-related issues
Actively engage with vendors and customers to support efficient sales operations and project execution
Provide administrative support to the sales team, including preparation and presentation of necessary documentation

Job Requirements:

Strong experience in budgeting, forecasting, and management reporting, ideally in a project-based environment
Solid understanding of project accounting, financial controls, and revenue/cost recognition principles
Excellent analytical, problem-solving, and communication skills
Ability to work under pressure, manage multiple priorities, and deliver to tight deadlines
Good use of MS Office (especially Excel)
Good attitude and strong teamwork

Benefits:

25 days' annual leave
Discretionary performance-based bonus scheme linked to individual, team, and company performance (following successful completion of probation period)
Defined Contribution Pension (up to 4% employee, up to 8.5% employer)
Permanent Health Insurance
Group Life Assurance
Flexible Benefits allowance of £660 per annum (following successful completion of probation period), e.g., dental insurance, healthcare cash plan, holiday buy/sell, gymflex, travel insurance etc.
Private Medical Insurance (starting from grade CL2-III)
If you are a dedicated Sales Support and Operations Coordinator looking to join a forward-thinking team in the technology industry, we encourage you to apply now to be part of our client's dynamic environment