Chinese Speaking HR Admin Executive

Description:

International Food Importer
Senior HR Admin Executive
Location: Canary Wharf, Hybrid
Salary: 29-31K

Duties & Responsibilities:

1. HR Duties:
• Create, maintain and update staff records in HRIS system, including personal data, job data, leave records, and etc.
• Prepare and update monthly HRA reports and organisational chart.
• Support the Sr HRA Manager in preparing all letters for personnel.
• Provide orientation program to new hires and organize all other requirements, relating to new employees, such as staff badge, ID card and Health and Safety inductions.
• Support off boarding activity from resignation to exit.
• Support the Sr HRA Manager to review and maintain employee benefits programmes and communicate to staff, manage operations on an on-going basis.
• Actively promote Corporate Culture across all functions
• Assist Sr HRA Manager to review and management of all HR Policies, procedures, staff handbooks, contracts and other HR documentation as required in line with business growth and legislative changes to ensure compliance and best practice.
• To provide overall support on employee relations, including team building activities, ER activities, volunteer activities, annual internal staff communication event, and etc.
• To provide support in the day-to-day operation on the staff Medical & Dental Insurance, Group Life Insurance, Business Travel insurance, etc.
• To perform ad hoc project as assign.
2. Admin Duties:

• Organise and administer all office supplies (stationeries, groceries, office equipment/ maintenance relating matters etc.)
• Oversee courier services relating matters (AAS/ DHL)
• Managing Company cars relating matters, pool car maintenance & servicing, invoices, penalty, etc.
• Business card arrangement
• Insurance renewal/insurance certificates to marketing events
• Health and Safety assessment (e.g. PAT, EICR, electric annual tests, fire equipment maintenance, Food Business Registration etc.)
• Oversee the delegation and use of company mobile phones.
• Answering calls from company general phone line
• Vendor invoices and bills processing / create new vendor accounts/ Tower Hamlet council bills.
• Sourcing of Quotations
• Mails Sorting
• Liaising with HQ for logistic and hotel bookings in HK/XH for staff group visiting
• Car Park arrangement with building management

Education & Experience:

• Be educated to university degree level or equivalent.
• A proven track record of working in a fast-paced Admin role at least 2 years, within a FMCG or a commercial environment preferably.
• HR related experience would be an advantage.

Requirements & Skills:

• Person with strong communication skills
• Has a high attention to detail with an ability to multi-task and prioritize a few conflicting and demanding workloads.
• Experience of coordinating or participating admin projects
• Proactive with teamwork spirit
• Able to work under pressure and abide by deadlines.
• Proficiency in spoken and written English;
• Chinese language desirable
• Competency in Microsoft Office and business management and presentation tools