Details:
- Salary: £60,000 - 70,000 - Annum
- Job Type: Permanent
- Job Status: Full-Time
- Salary Per: Annum
- Location: City of London London
- Date: 2 weeks ago
Description:
Executive Assistant to CEO
Location: City of London
Salary: £60,000 - £70,000 DOE
Work Style: Full-time, office-based
Is this your next role?
An esteemed organisation, currently seeking an outstanding, skilled, and personable Executive Assistant with expertise within a small team financial services setting. The role involves delivering dedicated support to the CEO and providing assistance to the CEO's direct reports as needed.
What you'll be doing.
Diary Management
Efficiently manage the CEO's calendar, handling invites, prioritising engagements, and ensuring preparedness for each meeting.
Independently rearrange the calendar, considering travel logistics, delays, and meeting overruns.
Proactively assist the CEO in maintaining punctuality and being well-prepared for appointments.
Screen telephone calls, exercising discretion, and escalating issues when necessary.Meeting Organisation:
Organise internal and external meetings, addressing logistics, technology, and material preparation.
Coordinate venues, restaurants, and ensure optimal setup, including catering for dietary requirements.
Assist in preparing meeting materials and attending meetings with the CEO, recording notes and action points.
Prepare Board papers and supporting documentation in advance of meetings.
Facilitate video and teleconference meetings.Travel & Expenses:
Manage complex international and domestic travel arrangements with flexibility to adjust to frequent schedule changes.
Prepare comprehensive travel itineraries and determine the most effective travel platform.
Generate accurate and timely expense reports.General:
Support the CEO in preparing presentations, reports, and proposals.
Draft correspondence and responses on behalf of the CEO.
Maintain key documentation, records, and engage in social media management.
Oversee internet and intranet maintenance.
Develop relationships with external counterparts, Board members, their EAs, and staff.
Maintain contact databases, distribution lists, and mailing lists.
Provide assistance to senior team members and collaborate with Group EAs, offering backup support as required.What you'll need.
Minimum of 5 years' experience as an EA to C-suite Executives.
Graduate degree but (not essential)
Has a proven track record of managing a busy CEO who travels frequently.
Technical proficiency in Microsoft Outlook, Microsoft Teams, Excel, and PowerPoint.
Social media-savvy with an interest in marketing and communications.
Strong administrative and multi-tasking, organisational skills.
Excellent verbal and written communication skills.
Personable, driven, and able to work effectively in a small company environment