Business Support Officer

Description:

POST: Business Support Officer

SALARY : £18.10

LOCATION: Belfast

HOURS: 37.5 Monday - Friday

JOB SUMMARY

The main purpose of the job is to provide business support. The client is a key partnership initiative with the Administrative Data Research Centre Northern Ireland (ADRC NI) via Queen’s University Belfast and Ulster University. The post holder will have an integral role in working with the HSCDI, in ensuring the effective planning, commissioning and delivery of the NIPDP in line with the investment.

The post holder will work closely with Northern Ireland Trusts Research Environment (NITRE) Programme Lead, the NITRE Board, ADRC NI, Public Health Agency Departmental colleagues and other key partners in the course of their duties. The Business Support Officer will have the lead role in the co-ordination and oversight of all business processes of the NIPDP working closely and iteratively with the HSCDI and Co-Directors of NIPDP as well as interfacing with other senior colleagues, within and outside the organisation, as required to deliver the programme for this regional resource.

KEY DUTIES / RESPONSIBILITIES

Operational Delivery

• To provide operational project management support, develop plans, collate relevant documentation to support the NIPDP

• Effective and timely records management on behalf of the NIPDP Co-Directors and HSCDI

• Coordinate all NIPDP panel meetings, Data Dialogues and any other meetings or events related to NIPDP as assigned

• Coordinate financial claims with DHCNI and ADRC NI/QUB for NIPDP panel members, including remuneration and reimbursement, liaising with external funding agencies and partners

• Assist in preparation of materials for NIPDP meetings, including panel meetings and Advisory Group meetings

• Provide briefings/presentations/reports on various aspects of the project’s communication and impact to Directors, Advisory Group and partner organisations.

• Collation, preparation and maintenance of appropriate data/records/reports to meet HSC and external partner requirements.

• Management and co-production of all NIPDP management documentation; project plans, Terms of Reference, Risk Reports.

GENERAL REQUIREMENTS

The post holder will be required to:

6. Assist SPPG in fulfilling its statutory duties under Section 75 of the Northern Ireland Act 1998 to promote equality of opportunity and good relations and under the Disability Discrimination (Northern Ireland) Order 2006. Staff are also required to support SPPG in complying with its obligations under Human Rights Legislation.

7. Ensure the SPPG’s policy on equality of opportunity is promoted through the Post Holder’s own actions and those of any staff for whom the Post Holder has responsibility.

8. Co-operate fully with the implementation of SPPG’s Health and Safety arrangements, reporting any accidents/incidents/equipment defects to the Post Holder’s manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.

1. You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria.

2. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note The Organisation reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria.

3. Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn.

ESSENTIAL CRITERIA

SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

Experience

1a) A university degree or recognised professional qualification or equivalent with a minimum of 2 years management* experience including an ability to work to tight timescales; strategic or operational planning, working with funders and the development or assessment of service requirements and plans to address these

OR

1b) A minimum of 5 years’ experience in a multi-disciplinary environment, two of which should be at management level*

* Management experience is defined as lead in the business management of complex processes and delivery of objectives and 2 years’ experience in undertaking at least 2 of the following work areas:

• Preparation of briefing material for presentation to groups;

• analysis and recommendations in respect of data or external guidance with resolved advice on the resulting service impact together with costing information;

• Independent drafting of material/ correspondence/ papers/ finances for signoff by senior colleagues Shortlisting by Application Form

Other

• Have an excellent working knowledge of Microsoft PowerPoint, Word, Access and Excel to allow for the analysis of data.

Shortlisting by Application Form

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:

Skills / Abilities

• Effective organisational skills to meet the needs of the post in full.

• Excellent written and oral communication skills as appropriate to meet the needs of the post in full.

• Demonstrable experience of partnership working, in particular the ability to develop and maintain working relationships with a wide range of stakeholders

• Demonstrable experience in project planning.

• Strong analytical and judgemental skills with a proven ability in interpretation of information and production of detailed reports for a range of uses including informing decisions of senior management.

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer