Bids & Tender Coordinator

Description:

Hayley Group Limited has an exciting opportunity for a Bids & Tender Coordinator to join our well-established and experienced National Accounts team based at our Oldbury office. You will join us on a full time, permanent basis and in return, you will receive a competitive salary.

Hayley Group is the largest independent distributor of engineering products and consumables in the UK. We are an equal opportunities employer, currently employing over 1,000 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service.

About the role:

As our Bids & Tender Coordinator, you will be working closely with the Bids and Tender Manager and will support the delivery of planned growth targets through the delivery of winning bids, proposals and presentations.  You will work within the Business Support team, supporting bids across the business ensuring effective coordination of allocated bids, as well as ensuring the highest-level submission outputs that support the strategy and targets for National Accounts.

Working hours: 40 hours per week Monday to Friday.

Key responsibilities as our Bids & Tender Coordinator will include:

Produce, agree and coordinate plans for bid submissions, carefully tracking the entire process through pre-qualification and tender stages such as RFI, RFQ, ITT, ITN etc.

Update the Hayley Group National Accounts Dashboard system with accurate information relating to the bids you are working on.

Coordinate and support the RFQ/Bid/Tender process, the end-to-end process of RFQs, bids, and tenders, ensuring adherence to deadlines, requirements, and company guidelines.

Ensure that customer portals are accurate and up to date with the latest Hayley Group information.

Work closely with the Bids and Tender Manager and the National Account Managers as required, to develop specific bid win themes, response plans and final submissions.

Coordinate and support Bids and Tender Manager with any specific tender clarifications.

Support the creation of post-tender presentations.

Support key bids across the Hayley Group to deliver the agreed Business Plan.

Effectively communicate with all specific bid participants ensuring dissemination of critical bid information.

Ensure bid plans meet the needs of each tender in terms of timescales, resources and support e.g. operational input.

Ensure final bid submissions are complete and correct, reflecting the client's needs and ensure that the bid meets the strategy for Hayley Group and National Accounts.

Coordinate other functions that are critical to each bid, e.g. estimating, commercial input and final governance sign-off.

Maintain bid information in the centralised bid library.

Support and maintain the National Accounts Dashboard in Pipeline opportunities or any Engagement Activities such as tenders, proposals or presentations.

Skills & Attributes we're looking for in our Bids & Tender Coordinator:

Proven experience in managing RFQs, bids and tenders in the engineering or industrial sector.

Strong understanding of MRO, Engineering Consumables and related service models.

Excellent written and verbal communication skills, with the ability to articulate technical concepts clearly and persuasively.

Exceptional organisational and project management abilities, with a keen eye for detail and the ability to handle multiple priorities.

Analytical mindset and strong problem-solving skills to interpret complex requirements and develop innovative solutions.

Proficiency in using bid management software/tools.

Robust skills in Microsoft Office software, including Word, Excel and PowerPoint, and knowledge of Canva and Smartsheets would be desirable.

Familiarity with procurement processes and commercial contracts.

Ability to work collaboratively with cross-functional teams and build relationships with internal and external stakeholders.

Strong commercial acumen and understanding of pricing strategies.

Knowledge of UK bidding regulations and standards.

Benefits:

From 23 days annual leave (plus public/bank holidays), increased with length of service.

Company pension (if eligible).

Free Death in Service cover (x2 salary).

Invitation to healthcare scheme.

Wellness programmes.

Excellent opportunities and career prospects available.

Don’t miss out on this fantastic opportunity to join the team at Hayley Group – please click ‘apply’ now to become our Bids & Tender Coordinator - we'd like to hear from you